Admin Assistant Operation

3 months ago

Kuala Lumpur, Malaysia Eden Catering Sdn Bhd Full time

**Education & Training**
- A Diploma in Human Resources Management, Business Administration, or a related field is preferred.

**Experience**
- Minimum of 2 years’ experience in related experience in administration, hospitality industry, with 2 years’ experience in relevant function.

**Skill / Attributes**
- Assisting with day to day operations of the F&B and HR functions and duties
- Providing clerical and administrative support to Human Resources Executive.
- Good interpersonal skills
- Familiarity with inventory management systems and ordering processes.
- Effective communication and interpersonal abilities to collaborate with kitchen & f&b staff, and other team members.
- Proficient with Microsoft Office or related software.
- Strong Communication skills

**Main Responsibilities**
- Responsible for the coordination of the food & beverage department including staffing, stock control, delivery events, etc.
- Coordinate HR projects (meetings, training, townhall)
- Assist in payroll preparation by providing relevant information (overtime, absences, leaves, etc)
- Assist with the compilation of new menus and beverages lists
- Maintains accurate and up-to-date food & beverages department files, records, and documentation.
- Assist other departments wherever necessary and maintain good working relationships
- Attend and contribute to weekly Food & Beverage departmental meetings
- Plan staff roster based on outlets operational requirements
- Establish and maintain effective employee relations
- Responsible casual wages for partime’s including (registration, calculations, payment)
- Assist VIP/VVIP when needs.
- Responsible for stationary requirement for f&b and kitchen (ordering, pick up)
- Keep maintain staff record (attendance, leave, etc)
- Responsible for staff duty roster f&b & kitchen department.
- Administer all mail going in and out of the F&B Admin office.

**Minimum Job Expectations**
- **Operational**_
- **Inventory Management**:

- Monitor and maintain inventory levels of stationary, and supplies to ensure adequate stock for outlet usage. Coordinate to place orders, track deliveries, and manage storage.
- **Administration/Training**:

- Maintain training record with Head of outlet.
- To ensure all overtime form for all the venue team member been submitted base on dateline given.
- **Employees**_
- To maintain good working relationships with colleagues / employees and with that of other departments so as to maintain a good productive working environment.
- To ensure that good communication line is maintained with colleagues and/or subordinates.

To report for duty punctually, be well groomed, wearing the correct uniform and name badge at all times in order to set a good role model for all employees.

To maintain a high standard of personal appearance and hygiene at all times.

To have a thorough and complete understanding of the Company’s **Employee Handbook** and adhere to the regulations stipulated at all times as well as to the SOPP.
- **General**_
- To perform any related duties as may, from time to time, be assigned by the Management / immediate superior.
- To provide information to customers / target market effectively.
- To ensure that the image of the Company is maintained within the standards at all times.
- To maintain confidentiality when dealing with clients and other company employees
- Act as Personal Assistant to F&B Management
- Manage the Department time and attendance system including payroll
- Ensure the smooth operation of the F&B Administration office
- Identify, rectify or report office equipment malfunctions
- Raise Purchase Requests for the F&B department
- Handle and follow up on all F&B shipment orders, cash vouchers, suppliers etc
- Assist in the preparation of budgets and forecast and coordinate with the finance department for budgeting requirements
- Handle all incoming and outgoing food and beverage correspondence including guest's feedback promptly and accurately
- Administer all mail going in and out of the F&B Admin office
- Ensure a proper filing system is maintained for all Food and Beverage records, financial reports

Pay: RM2,000.00 - RM2,600.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

**Education**:

- Malaysian Special Skills Certificate (preferred)

**Experience**:

- Budget Control: 1 year (preferred)
- F&B Management: 1 year (preferred)

License/Certification:

- Food Handling (preferred)

**Location**:

- Kuala Lumpur (preferred)

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