Secretary/personal Assistant
3 days ago
Provides efficient and effective support - administration, upkeep & safekeeping of documents including confidential files, scheduling & managing of appointments, co-ordination and following up, from the COO Office. - Efficiently assists to answer, direct & manage phone calls to the COO office. - Supports COO office to organize and schedule meetings and appointments including preparation of the venue (switching on air conditioning, AV set-up, writing materials, etc.) plus beverage, if needed. - Prepares and files minutes of meeting, keeping strict confidentiality & accuracy. - Maintains contact list of associates, government bodies and guests in support of COO for swift communication. - Produces and distributes correspondence memos, letters, faxes and forms for quick and effective communication to needed parties. - Develops and maintains a filing system for fast retrieval of information if needed and safe keeping. - Books and coordinates travel arrangements and keeps travel records for all personnel. - Provides general support to visitors especially to the senior management office plus when needed, to assist both CEO and Principal in performing their requests. - Undertakes occasional receptionist duties where professional manner that reflects the ethos of the school, must be displayed. - Supports and contributes to any other tasks from the COO in performing his duties.
SISM, the abbreviation for Soka International School Malaysia, is a non-sectarian international school open to local and international students. The lower secondary refers to Key Stage 3: Year 7 to Year 9 (age 11 to 15). The upper secondary refers to Key Stage 4: Year 10 to Year 11 (age 14 to 17). IGCSE examination preparations are carried out during Cambridge Upper Secondary. Pre-University programs are also available at SISM (Year 12 - 13). We will be offering the International Baccalaureate Programme and the Cambridge International A levels upon approval as mentioned earlier. As a fully-equipped school offering excellent boarding services within a welcoming campus environment, we are surrounded by the warmth of a value-creating community.
Bachelor's or Equivalent
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