Assistant Manager Business Support
6 months ago
**Location**:Petaling Jaya, MY, MY**Job Function**:Business Support**Requisition Number**:143663**Description**:
**General responsibilities**:
- Plan and prepare materials for scheduled meetings, conferences, and conference calls.
- Assist in the planning and coordination of workshops, sales meetings, and corporate events.
- Record accurate minutes of meetings and circulate approved memos/minutes.
- Follow up on action plans required by internal/external stakeholders within agreed timelines.
- Maintain detailed records, including office supplies, office equipment inventory details, tender documentation, etc.
- Manage daily administrative support services, including managing travel schedules, daily agendas, hotel bookings, air ticket bookings, visa processes, etc.
- Collaborate with relevant teams to gather data, perform trend analysis, and generate reports to support decision-making processes.
- Assist in driving and implementing continuous improvement initiatives for administration and support services.
- Provide administration support for department initiatives and programs, ensuring alignment with agreed service level standards.
- Collaborate closely with senior management to align operational activities with organizational goals.
- Provide administrative and operational support to the senior management as needed.
**Leadership responsibilities**:
- Act as a communication channel between superior and department's personnel to drive communication and decision-making
- Drive self-learning and improvement in the area of Administrative Assistance and DKSH behaviors as part of continuous learning
**Functional skills and knowledge**:
- Good command in written and spoken English
- Excellent organizational and project management skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Exceptional written and verbal communication skills.
- Demonstrate knowledge in conducting internet research to secure and validate factual information
- Demonstrate proficiencies in office productivity tools (e.g. Excel, Word and PowerPoint)
- Strong analytical and quantitative skills
- Good working relationship with cross functional teams
**Education**:
- Minimum Degree holder in related discipline based on the function's requirements**Work experience**:
- Minimum 2 to 4 years’ experience in similar roles.- #LI-MY1
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