Personal Assistant to Director
2 weeks ago
**Responsibilities**:
- To provide full support to Directors in managing day-to-day administrative and operations in the office.
- Responsible to assist Directors to follow up, monitor, direct & coordinate tasks and report accordingly.
- To liaise professionally and strictly confidential with all levels of management, department and business associates.
- To maintain confidentiality by keeping information confidential.
- Direct & coordinate arrangements, meetings and/or conferences as assigned and ensure that Directors is well prepared for the meetings or agendas.
- Preparing agendas, pre-meeting briefings as well as produce documents, briefing papers, reports, and presentations for the Directors.
- Attending meeting with Directors and taking minutes and prepare minutes of meetings, reports, correspondence, and presentations accurately and swiftly.
- Organizing and maintaining an efficient electronic and paper records filing system in line with the company requirements as well as reviewing the documentation as needed.
- Maintain Directors’ office systems, including data management to ensure information is organized and easily accessible.
- Compile, proofread and revise drafts of documents and reports.
- Preparing and disseminating correspondence, memos, and forms accordingly.
- Provide general assistance in PowerPoint presentation, letter drafting, and document filling.
- Manage Directors’ travel arrangement and personal matters
- Coordinate with the driver on the Directors’ travelling needs and also assist in track and review the driver’s monthly overtime claims.
- Composing and preparing correspondence; arranging detailed travel plans, bookings and logistics, itineraries and agendas and compiling documents for meetings.
- Managing personal matters of the directors
- Perform other duties as assigned by Directors from time to time.
**Requirements**:
- Management, Secretarial or equivalent.
- At least of two (2) years working experience in related field
- Ability to carry out and provide support over task that may require high level of confidentiality and sensitivity.
- Experience in supporting C-level executives with an understanding of the requirements and implications of working for a MD will be an added advantage.
- Strong integrity with the ability to handle confidential information and material with the highest degree of professional responsibility.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Have accountability & preferably with proven ability to follow through & complete the task started.
- Possess own transport.
- Excellent in written and verbal communication skills in English and Bahasa Malaysia.
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
**Salary**: RM4,000.00 - RM5,000.00 per month
**Benefits**:
- Opportunities for promotion
- Professional development
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Ability to commute/relocate:
- KL Eco City: Reliably commute or planning to relocate before starting work (required)
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