Finance Analyst, Procure-to-pay

2 weeks ago

Kuala Lumpur, Malaysia International SOS Global Corporate Services Sdn Bhd Full time

Job Scope for PTP Payment: Overall Purpose Of The Job - Ensure payment are executed and posted to accounting system timely with zero error in accordance with PTP process. - Perform accurate PTP reporting including cash conversion report, vendor reconciliation, balance sheet schedules, etc on accordance with SLA timeline. - To support PTP Assistant Manager towards achieving Service Quality KPI and strategic objectives of GSS. Key Responsibilities: 1) Payment related processing - Prepare payment proposal based on payment calendar and submit to local finance to review and approve for invoices to be paid. - Process periodic and ad hoc payments in accordance with agreed SLA turnaround, with zero tolerance rate of “double-payment”. - Process fund transfer and interco cash settlement upon local finance’s instructions. - Perform transactions processing related to account payable. - Ensure smooth completion of month-end close process including coordination with Country Finance Departments to close all month-end queries. - Handle incoming AP inquiry from both external and internal clients promptly. - Prepare “Cash Conversation Template” for monthly payment report. - Perform Closed LESL dummy posting upon instruction. - Ensure 9 series accounts cleared each month. - Perform novation exercise and zero payment when needed. - Work with Master Data Management team on update of supplier master data in system to ensure accurate PTP status. 2) Balance Sheet Reconciliations - Reconcile Balance Sheet account and submit to local finance in accordance with agreed timeline. - Take ownership to work with relevant parties to ensure open items are properly followed up on timely manner. - Perform account allocation in accounting system on timely manner to ensure open items in system are up-to-date. - Proactively follow up on bank unreconciled items on timely manner to ensure all bank transactions are posted before month end cut off. - Reconcile AMEX statement and Vendor’s statement of account timely and ensure reconciling items and aged items are properly followed up 3) Other duties - Make recommendations for continuous process improvements, implement continuous improvement initiatives and ensure that procedures are documented. - Perform constant housekeeping on SOP and Work Instructions to ensure the documents are complete and up-to-date. - Ensure complete and proper records retention. - Perform backup activities for one’s peer/department as and when required. - Perform ad hoc assignments. Job Scope for PTP Invoicing: Overall Purpose Of The Job - Ensure vendor invoices, intercompany transactions and staff claims are processed accurately in accordance with PTP process within stipulated SLA timeline. - Perform accurate PTP reporting including AP Aging report, balance sheet schedules, etc in accordance with SLA timeline. - To support PTP Assistant Manager towards achieving Service Quality KPI and strategic objectives of GSS. Key Responsibilities : 1) Vendor Invoices / AP Processing - Ensure vendor invoices (received from Country and self-initiate by GSS, including PO and Direct Invoices) are properly coded and booked accurately to accounting system within SLA turnaround time. - Ensure vendor invoices with coding to be recharged to intercompany are processed in accordance with Intercompany Policy. - Ensure direct invoices pending approval are properly followed up on timely manner. Escalate to Assistant Manager for support if needed. - Handle incoming AP inquiry from both external and internal clients promptly. - Perform Closed LESL and Novation balance transfer in relation to vendor. - Ensure smooth completion of month-end close process including coordination with Country Finance Departments to close all month-end queries. 2) Intercompany invoice processing - Ensure intercompany transactions are booked in accordance with Intercompany Policy. - Ensuring that DN are properly coded and booked accurately to accounting system within SLA turnaround time. - Support team with account reconciliation for intercompany - resolve and identify errors in posting and incorrect accounting practices. - Ensure intercompany reconciling items are recorded promptly and aged items are properly followed up. 3) Staff Claim - Ensure employees expense reports submitted are processed timely and in compliance with company policy. 4) Balance Sheet Reconciliations - Reconcile Balance Sheet account and submit to local finance in accordance with agreed timeline. - Take ownership to work with relevant parties to ensure open items are properly followed up on timely manner. - Perform account allocation in accounting system on timely manner to ensure open items in system are up-to-date. 5) Other duties - Make recommendations for continuous process improvements, implement continuous improvement initiatives and ensure that procedures are documented. - Perform constant housekeeping on SOP and Work Instructions to ensure the documents are complete and up-to-date.

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