Event and Exhibition Executive
6 months ago
**Pre-Event Planning**:
- Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
- Assist in developing event plans, timelines, and budgets.
- Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
- Coordinate with various teams to ensure the availability of required resources and equipment.
- Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.
**Logistics Management**:
- Manage and oversee logístical details such as event setup, decorations, seating arrangements, and signage.
- Coordinate with vendors to ensure timely delivery and setup of equipment and materials.
- Develop contingency plans for potential logístical issues or emergencies.
**On-Site Execution**:
- Supervise the setup and teardown of event spaces, ensuring they are visually appealing and functional.
- Coordinate with event staff, volunteers, and contractors to ensure they are aware of their responsibilities and tasks.
- Manage event registration and attendee check-in processes.
- Oversee the flow of the event to ensure sessions, presentations, and activities run smoothly according to the schedule.
**Client and Stakeholder Communication**:
- Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
- Ensure that all parties involved are well-informed about event logistics and changes.
**Post-Event Activities**:
- Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
- Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
- Create post-event reports outlining key statistics, successes, and areas that could be enhanced.
**Budget Management**:
- Monitor event budgets and expenses, ensuring they stay within the allocated limits.
- Keep track of invoices and financial documentation related to event expenditures.
**Problem Solving**:
- Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
- Make quick decisions to resolve problems and minimize disruptions.
**Job Types**: Full-time, Permanent
Pay: RM3,500.00 - RM5,000.00 per month
Schedule:
- Monday to Friday
- Weekend jobs
Application Question(s):
- Do you have your own transportation?
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