Secretary Admin Executive

1 month ago

Ampang, Malaysia TENAGA BERSIH SDN BHD Full time

Founded in 1992, Tenaga Bersih Sdn Bhd (TBSB) has spent over 32 years transforming the commercial cleaning industry. We are more than just cleaning specialists; we are dedicated to enhancing environmental conditions to improve the quality of working and living for our clients. With a commitment to excellence and innovation, TBSB has established itself as a market leader in the environmental enhancement sector.

Why Join TBSB?
- Broad Client Portfolio: Work with an impressive array of clients, including commercial and corporate entities, industrial and manufacturing facilities, residential housing markets, and exclusive clubhouses.
- Innovative Environment: Be part of a team that values innovation and continuously seeks to improve and provide exceptional service.
- Professional Growth: TBSB fosters a culture of growth and development, offering opportunities for professional advancement.

**Secretary cum Admin Executive**
- Job Description_
- Perform daily secretarial duties, handle confidential matters, and provide administrative support in day-to-day operations.
- Assist in preparing delivery documents for the Directors and other authorized personnel.
- Prepare and compile confidential correspondence, minutes of meetings, and business reports.
- Attend meetings with the Directors, take notes, and follow up on issues.
- Manage the Directors' schedules and appointments.
- Follow up and coordinate activities of various departments and update the Directors regularly.
- Responsible for answering calls, handling company inquiries, taking messages, and redirecting calls to appropriate offices
- To prepare, monitor and execute contract service agreement for stamping, review of contract service terms & conditions and/or renewal
- Updating data on company vehicles for Puspakom inspection
- To prepare/follow up documentation such as letters, quotations, invoices, credit notes, etc.
- Orders and maintains stationery and general supplies as required
- Conducts data entry including commercial administrative assistance related to customer cases, complaints, contracts and activities.
- Assist in internal events/projects as required and associated with performing duties assigned.
- Assist in the preparation and compilation of presentation slides and business proposals.
- Preserve strict confidentiality and interact professionally with all levels of management, staff and clients.
- Perform other duties as assigned by the Directors and authorized personnel.
- Requirements_
- Diploma/Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Minimum of 2-3 years of experience in a similar role is preferred.
- Proven experience in handling a wide range of administrative and executive support tasks.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva).
- Excellent communication skills in both written and verbal, good presentation skills and stakeholder management.

If you share our passion for excellence and commitment to quality, we invite you to join our team and contribute to our mission of enhancing the quality of living through superior cleaning services.

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Application Deadline: 06/30/2024
Expected Start Date: 07/01/2024

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