Personal Assistant to Cfo

4 weeks ago

Ipoh, Malaysia Perak Transit Berhad Full time

A) Job Responsibilities:

- 1. Analyst Briefing:

- Coordinate and schedule analyst briefings, ensuring timely and efficient communication with internal and external stakeholders.
- Assist in the preparation of presentation materials, financial reports, and data analysis for analyst meetings.
- Act as a liaison between the CFO and financial analysts, ensuring smooth information flow and addressing inquiries promptly.

2. Agreement Proofreading and Checking:

- Review and proofread legal agreements, contracts, and financial documents to ensure accuracy and compliance with company standards.
- Maintain a comprehensive database of reviewed agreements and provide timely updates to the CFO.

3. Authority Letter Preparation:

- Draft, edit, and finalize authority letters on behalf of the CFO for various financial and operational matters.
- Ensure that authority letters adhere to legal and regulatory requirements, and obtain necessary approvals before dissemination.
- Maintain a systematic filing system for all authority letters for easy retrieval and reference.

4. Policy Preparation:

- Collaborate with relevant departments to gather information for the development and update of financial policies.
- Draft and prepare comprehensive financial policies and procedures in alignment with industry best practices and regulatory guidelines.
- Regularly review and update existing policies, ensuring they reflect the organization's current objectives and comply with relevant regulations.

5. General Administrative Support:

- Manage and coordinate the CFO's calendar, scheduling meetings, appointments, and briefings.
- Assist in ad-hoc administrative tasks as needed, demonstrating flexibility and a proactive approach to support the CFO and the finance team.

B) Job Requirements:
- Required language(s): Mandarin, English, Bahasa Malaysia.
- Previous experience in a similar role, preferably in a finance or legal environment.
- Strong organizational and multitasking abilities.
- Exceptional attention to detail and excellent proofreading skills.
- Proficiency in MS Office suite and other relevant tools.
- Strong communication and interpersonal skills.
- Preferably at least 1 to 2 years of Finance & Account working experience.

**Salary**: From RM3,000.00 per month

Schedule:

- Monday to Friday

**Experience**:

- personal assistant: 2 years (preferred)

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