Event Coordinator
6 months ago
**SKOP KERJA (EVENT COORDINATOR)**
Sebelum Event (pre-event)
1. Melihat dan menilai kepada jenis, saiz, lokasi event yang mahu dianjurkan.(jika berkenaan)
2. Memeriksa/audit perkakasan dewan (keseluruhan dewan)dan
memberi laporan kepada Pengurus Operasi/Penyelia Dewan.
3. Mendapatkan maklumat jelas berkenaan _floor_ majlis
daripada client.(walaupun DJ/Emcee telah berkomunikasi dengan _client_)
4. Memberi taklimat kepada “tuan rumah” majlis mengenai patuhan S.O.P yang telah ditetapkan oleh kerajaan atau pengurusan.(jika ada)
5. Membuat perancangan "draft" bagi keperluan event
tersebut. Memahami format dan tema untuk event
tersebut.(jika berkenaan)
6. Menyenaraikan keperluan untuk penganjuran event
tersebut.(jika ada)
7. Membuat perancangan logistik, konten dan kewangan event
tersebut.(jika ada)
8. Menyediakan unjuran kewangan berdasarkan quotation yang
diterima. (jika ada)
9. Menyediakan beberapa pilihan untuk dibentangkan kepada
- client_, berdasarkan bajet yang disediakan.(jika ada)
10. Memeriksa dewan dari segi kebersihan (tempat
majlis/surau/tandas/fitting room/ holding room), kelancaran system audio visual,keperluan teknikal dan perkakasan dewan.
11. Memastikan sistem S.O.P masih diboleh pakai untuk majlis yang akan berlangsung terutama thermometer, kod bar (My Sejahtera), penanda/sticker penjarakan sosial dan sanitizer.(jika berkenaan)
12. Perlu hadiri mesyuarat setiap hari Selasa bersama team marketing/sales dan team operasi bagi membincang/kenalpasti setiap perjalanan majlis untuk minggu tersebut. Mesyuarat tersebut mengandungi tarikh majlis, nama dewan, jumlah tetamu, menu makanan dan perancangan majlis serta _checklist_yang perlu dititik beratkan.
13. _Liase_dengan team Décor jika terdapat perubahan dari segi warna bunga pelamin/_walkway_/_arch_ dan _backdrop_ pelamin serta dekorasi dewan.
Semasa Event (at-event)
14. Memberi taklimat atau maklumat berkenaan majlis kepada semua krew event (waiter,dj/emcee,in-house staff) yang terlibat.(sebelum atau semasa event bermula)
15. Memastikan semua krew terlibat berada di lokasi
masing-masing mengikut waktu yang telah ditetapkan.
16. Menguruskan event mengikut perancangan yang dibuat.
17. Memastikan majlis berjalan mengikut aturcara yang
telah ditetapkan.
18. Memastikan setiap keperluan event ada.
19. Menjadi **Event Coordinator** pada hari kejadian.
20. “Memperkenalkan” menu-menu di meja buffet dan sudut teh/bubur kepada tuan rumah/waris terdekat.
21. Memantau semua krew.
22. Memastikan semua tetamu menerima layanan selayaknya.
23. Memastikan event berjalan lancar.
24. Menguruskan kekangan/masalah atau cabaran yang hadir
dengan membuat keputusan untuk meneruskan acara.
25. Memastikan team katering datang tepat pada waktu bersama makanan yang lengkap serta cukup kelengkapan katering.
26. Memastikan team waiter cukup dan tahu tugas serta kedudukan masing-masing dan mematuhi S.O.P.
27. Sentiasa memantau dan pastikan krew event dan tetamu mematuhi S.O.P.
28. Memastikan makanan mencukupi sebelum majlis bermula.
Selepas Event (post-event)
1. Menyediakan laporan event atau penilaian majlis.
2. Mendapatkan maklumat feedback event daripada client.
(Laporan bertulis dan temu bual bersama pengantin dibuat melalui rakaman video bagi tujuan promosi di FB/IG).
3. Memastikan keadaan dewan bersih dan teratur selepas
event.
4. Pastikan tiada kerosakan berlaku dalam dewan yang
berpunca daripada client/tetamu (seperti pasu pecah,perkakasan dewan rosak, kerusi patah dan sebagainya). Jika ada, security deposit client hendaklah di “hold” terlebih dahulu dan memaklumkan kepada client kerosakan tersebut dan seterusnya merujuk kepada H.O.D dan Bahagian Akaun berapa jumlah yang harus ditolak daripada security deposit tersebut. Duit denda tersebut hendaklah diserahkan kepada Bahagian Akaun.
5. Menyediakan laporan kewangan event.Memastikan dokumen kewangan lengkap dan di failkan dengan
baik.(jika ada)
6. Menjaga hubungan baik dengan client.
**Perkara penting yang harus Event Coordinator “bear in mind”**:
Kebanyakan daripada tugasan Event Coordinator adalah bersifat teknikal & memerlukan kemahiran merancang disamping melihat apa yang bakal berlaku sebelum, semasa dan selepas hari kejadian dan membuat keputusan yang tepat dan cepat.
Segala maklumat feedback daripada pengantin atau pihak pengantin hendaklah dibentangkan dan dibincangkan dalam mesyuarat “post-mortem” bagi mengenalpasti kelemahan yang boleh diperbaiki dan ditingkatkan pada masa akan datang.
“Post-mortem”;
“Post-mortem” diadakan selepas selesai sesuatu majlis bagi mengukur tahap kejayaan majlis. “Post-mortem” juga diadakan untuk mencari punca kelemahan serta cara-cara mengatasinya bagi majlis akan datang. “Post-mortem” tidak akan mendapat kerjasama dari pihak yang terlibat seandainya digunakan untuk mencari kesalahan seseorang.
**Job Types**: Full-time, Permanent
**Salary**: From RM2,000.00 per month
**Experience**:
- Event Coor
-
Event Organizer in Bangi
6 months ago
Bangi, Malaysia SALAM ALLIANCE SDN BHD Full timeDevelop and implement strategic plans for the event planning department as well as set objectives (OKRs) aligned with organizational goals. - Leadership skills and team player to manage a team of event planners - Liaise with clients to identify their needs and to ensure customer satisfaction - Oversee the planning and execution of multiple events...
-
Event & Services Assistant
6 months ago
Bangi, Malaysia ANBOT OUTDOORS SDN BHD Full timedentify and secure suitable sale events, meticulously planning and executing profitable sales strategies. - Assisting the events team with a high number of events, ranging from small meetings to satellite events - Attending all meetings to act as a second point of contact - Ad-hoc duties at events including, but not limited to, guest list management,...
-
Admin and Marketing
6 months ago
Bangi, Malaysia WETIME TRAVEL & TOURS SDN BHD Full time**Key Responsibilities**: - Administrative & Operation Duties:_ 1. Manage daily office operations, including schedules, supplies, and meeting coordination. 3. Maintain organized filing systems for easy document retrieval. 4. Assist in preparing reports, presentations, and other necessary documents. 5. Coordinate with various departments to ensure smooth...
-
Travel Coordinator
6 months ago
Bangi, Malaysia Mood Travel Full time**TRAVEL COORDINATOR** MOOD INTERNATIONAL SDN BHD OSTIA BANGI, BANDAR BARU BANGI - Full time - Salary RM1,500 - RM2,500 **QUALIFICATIONS** 2. Able to speak English and Bahasa Malaysia. 3. Hard working and able to work independently. 4. Be able to travel to different countries if necessary. **RESPONSIBILITY** 1. Reservation of ticketing, hotel and...
-
Program Coordinator
6 months ago
Bangi, Malaysia 21stMind Full time**Company** 21st Mind provides an after-school program specializing in digital and future skills (also known as 21st Century Skills). Established in 2020, we strongly believe that every child has infinite learning potential, and hence, we adopt the coaching approach where we focus on enabling the children to develop multi-faceted skills. Locations: Mont...
-
Sales Coordinator
6 months ago
Bangi, Malaysia Global Amity Sdn Bhd Full time1. To check security record book at 9am before security leave. 2. Check the cleanliness showroom and the cars 3. To check pamphlet, brochure price list 4. Check with sales advisors delivery cars 5. Check PDI reports on problems 6. To ensure carpets/Manuals in good condition 7. Check on the arrival cars from PDI Malacca 8. To check the accessories such...
-
Admin Executive
6 months ago
Bangi, Malaysia SALAM ALLIANCE SDN BHD Full timeResponsible to assist the coordinator in planning event, preparing learning aids for participants in order to ensure that the event run smoothly and to provide administrative support to the Salam Edumed Coordinator. - Identify organization or individual Training need - Assist in training needs analysis & program planning event or program planning. - Assist...
-
Juruteknik Audio Visual
6 months ago
Bangi, Malaysia Bangi Resort Hotel Sdn Bhd Full timeSet up and test audio and visual equipment, including microphones, speakers, projectors, screens, cameras, and lighting systems. - Operate equipment during events to ensure high-quality audio and visual delivery. - Provide technical support to event organizers, presenters, and performers before, during, and after events. - Troubleshoot technical issues and...
-
Marketing & Operations Assistant
6 months ago
Bangi, Malaysia BANGI GATEWAY SDN BHD Full time**Job Requirements** - A Diploma or Degree qualification in Marketing, Advertising, Business Administration, Mass Communication, Public Relations or equivalent. - Preferably with at least 1-2 years working experience in shopping centre management, retail, marketing or event management environment. - Liaise with other departments regarding tenant’s...
-
Merchandiser, Assistant
7 months ago
Bangi, Malaysia Anbot Outdoors Sdn Bhd Full timeEvaluating the store layout and merchandising to ensure that all products are displayed in an attractive manner - Communicating with stores regarding new product launches and sales promotions - Coordinating product delivery with stores to ensure that items are delivered on time - Planning and executing seasonal sales events - Inspecting products for quality...
-
Human Resource Admin
6 months ago
Bangi, Malaysia CAMELLIA EMPIRE Full time1) Human Resource: - Assist in recruitment processes, including posting job vacancies, screening resumes, scheduling interviews, and conducting initial interviews. - Maintain employee records and ensure compliance with labor laws & company policies. - Manage onboarding & orientation processes for new hires. - Coordinate training & development programs for...
-
Human Resource Practical Trainee
8 months ago
Bangi, Malaysia NLI Education Sdn Bhd Full time**Key Responsibilities**: - Assist in recruitment processes, including job posting, resume screening, and coordinating interviews. - Support in onboarding and orientation activities for new hires. - Contribute to the development and implementation of HR policies and procedures. - Assist with employee engagement initiatives and events. - Provide...
-
Restaurant Manager
6 months ago
Bangi, Malaysia KyoChon Sdn.Bhd Full timeYour principal role is to ensure that the restaurant operates efficiently and profitably while maintaining KYOCHON’s reputation and ethos. Without being exhaustive, here are some of the responsibilities which you are expected to undertake: **Business activities**: - Assist in analysing and planning restaurant sales levels and profitability. - Preparing...
-
Internship Student
6 months ago
Bangi, Malaysia EUREKA EFEKTIF SDN BHD Full timeAssist Business, Sales and Marketing Supervisor of the following tasks: - Create marketing plans geared toward end users for each key product within portfolio, in line with strategy and targets and within budget. - Preparation & delivery of marketing plan within key objective. - Events planning, organization and execution. - Liaison with media and...
-
HR Assistant Admin
6 months ago
Bangi, Malaysia Mixigo Sdn Bhd Full time**Job Title: HR Assistant Cum Admin** **Company**: Mixigo Sdn Bhd **Location**: Seksyen 7 Bandar Baru Bangi **About Mixigo Sdn Bhd**: Mixigo is a leading homecare provider dedicated to providing high-quality caregiver services. Our mission is to enhance the well-being and quality of life for individuals in need of care by delivering personalized and...
-
Graphic Designer
6 months ago
Bangi, Malaysia Revoobit Sdn. Bhd. Full time**Key Responsibilities**: - Conceptualize, develop, and deliver a diverse range of graphics, social media content, illustrations, product images, and campaign materials. - Ensure that designs align with the company's brand identity and marketing strategies. - Propose innovative and value-added creative solutions. - Provide support for ad-hoc projects,...
-
Medical Sales Representative
6 months ago
Bangi, Malaysia Agensi Pekerjaan VR Excellent (M) Sdn Bhd Full time**Scope of Duties and Responsibilities**: **Operational Tasks**: 1. Conduct cold calls utilizing the customer database. 2. Utilize cold calling and other media tools to enhance product awareness and generate new leads. 3. New lead generation and penetrate new markets. 4. Follow up with engaged customers to facilitate sales conversion. 5. Highly...
-
(Fresh Graduate) Business Administration
6 months ago
Bangi, Malaysia Hazwan Integrated Technology Full timeKey Responsibilities: - **Organize and manage documents and files.**: - **Schedule and coordinate meetings, including logistics like room bookings.**: - **Manage office supplies inventory and reorder as necessary.**: - **Perform data entry and maintain accurate records.**: - **Provide administrative support to management and assist with report...
-
Corporate Communication Officer
6 months ago
Bangi, Malaysia Penerbitan Pelangi Sdn. Bhd Full time**Corporate Communication is responsible **for providing and maintaining effective, timely public relations services as well as managing and executing both internal and external communications for Pelangi Publishing Group. Additionally, this role will support in developing effective internal communications strategy to promote PELANGI spirit and enhance...
-
Executive Integrity
6 months ago
Bangi, Malaysia Duopharma Manufacturing (Bangi) Sdn Bhd Full timeTo assist and support the Integrity function in managing the growing needs of the Legal Requirements pertaining to Governance, Integrity and Anti-Corruption matters. The job holder is also to provide administrative and secretarial support to the Integrity function of Duopharma Biotech Berhad and the key liaison personnel on the Implementation and Review of...