Assistant Facilities Manager

2 weeks ago


Kuala Lumpur, Malaysia CBRE Full time

**Assistant Facilities Manager**

**Job ID**
- 167536**Posted**
- 17-May-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Building Management, Engineering/Maintenance, Facilities Management, Property Management

**Location(s)**

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

**Details**:

- Location: Kuala Lumpur but required to support sites within Klang Valley- Type of Facilities: Office Building and Branches- Working Hour: Monday to Friday, 8.45am to 5.45pm**About the Role**:
You will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

**What You’ll Do**:

- Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff.
- Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
- Arrange for regular maintenance of equipment.
- Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.
- Design and oversee the schedule for cleaning and disinfecting the building.
- Conduct market research and compare costs and benefits when evaluating new vendors.
- Keep track of regular and ad-hoc facility expenses.
- Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives.
- May establish new techniques to ensure the team is able to meet its objectives.
- Has a direct impact on the team objectives as well as the objectives of related teams.
- Ensure personal and team outcomes have a positive impact on customer objectives.

**What You’ll Need**:

- Min. Technical Diploma / Degree with 5+ years of job-related experience in Facilities Management industry.
- Experienced with soft service and hard service
- In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
- Requires the ability to explain complex concepts or sensitive information.
- Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Excellent organizational skills with a master
- level inquisitive mindset.
- Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.



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