Company Secretarial Executive/assistant Manager

2 weeks ago


Kuala Lumpur, Malaysia AG Staffing Malaysia Full time

**Job Descriptions**:

- Preparation and submission of statutory forms under the Companies Act 2016 (“CA 2016”) on a timely basis to ensure compliance with regulations.
- Ensure compliance of corporate bodies with CA 2016 and provide advice on regulatory requirements of Bursa Malaysia, SC and CCM.
- Drafting/Submitting announcements to Bursa Malaysia
- Drafting/reviewing compliance / regulated reports to be included in the Annual Report and the CG Report e.g Board of Directors’ Profile, Corporate Structure, Corporate Information, Senior Management Profile, Corporate Governance overview Statement, ARMC Report, Analysis of Shareholding/Warrant holdings, Notice of AGM together with Proxy Form
- Maintain and updating secretarial records of Register of Directors’ Shareholding and Substantial Shareholders.
- Drafting notices and minutes for Board, Board Committee and EXCO meetings.
- Drafting resolutions in compliance with the CA 2016.
- Liaise with Share registrar in relation to Records of Depositors
- Preparing/Reviewing draft Semi Annual Return and assist to compile all the relevant information by the relevant parties.
- Monitor the disclosure of Beneficial Ownership of the Company.
- Manage, schedule, arrange and attend the Company's Board and Board related committee, Management Committee and other selected working committee meetings.
- Coordinate, compile and deliver Board Papers, Circular Resolution;
- Prepare Board meeting minutes and resolutions, as well as their filing and management, ensuring lodgment to the relevant authorities and compliance with submission deadlines.
- Prepare and file company's annual return.
- Update and maintain the Company's statutory books and documents and ensuring compliance with legislative and regulatory changes by Companies Commission Malaysia (CCM or SSM)
- Update Companies Commission of Malaysia (CCM or SSM) about any changes in the company's statutory information
- Manage internal departmental administrative tasks
- Assign and oversee subordinates' job duties
- Reporting to Management.

**Salary**: RM6,000.00 - RM9,000.00 per month



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