Admin Clerk

4 weeks ago

Ipoh, Malaysia E2S LOGISTICS SB Full time

**QUALIFICATIONS**
- Preferably Junior Executive specialized in Admin / Human Resources, or equivalent.
- At least 1 year of proven experience as an Admin / HR Generalist, or similar role.
- Competence to build and effectively manage interpersonal relationships at all levels of the company.
- Attention to detail and problem-solving skills.
- Able to work under pressure, positive, self-motivated, dynamic, self-disciplined and able to work independently with minimum supervision.
- Good knowledge of computer literacy.
- Proficient in Microsoft Word, Excel and possess good numerical and analytical skills.
- Excellent communication skills in English and Bahasa Malaysia.
- Able to start in short notice period is a plus.

**JOB RESPONSIBILITIES**
- Responsible to provide administrative support to Branch and HQ.
- Responsible to provide proper information to Superior / Branch Manager / HQ.
- Coordinate any Admin / HR / Logistics related matters.
- **Responsible for monthly accurate and timely payroll / advance process.**:

- Able to update logistic related report for billing purpose.
- Assist in employee hiring / firing process.
- Responsible for branch petty cash handling.
- Assist in issue official letter / memo.
- Manage branch stock level of (uniform / stationery).
- Handle employee grievances & complaints.
- Responsible to upkeep soft and hard copy of employee information.
- Responsible to maintain companies ISO documentation.
- Provide monthly report as assigned by superior.
- Update and maintain databases such as mailing lists, contact lists and client information.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and get approval and monitoring clerical functions.
- Ensures to perform as per company policies and procedures.
- Keeping a private and confidential matters for the department.
- To perform any ad-hoc task that will be assigned from time to time.

**PAYROLL**
- **To receive timesheet from operation officers at the end of every month.**:

- **Key in attendance on daily basis inside the system.**:

- **Key in timesheet in the system, check attendance / punch cards.**:

- **Hostel / utility / uniform / medical / penalty / overpaid**:

- **salary deduction / Misc. to be rectified.**:

- **Check salary Pay sheet and confirm the details to be accurate.**:

- **To print pay slips for security personnel.**:

- **Provide attendance summary to billing team after cross check with punchcard / client attendance record.**:

- **Maintain hard and soft copy record for the completed jobs (Do proper filling).**

**Job Types**: Full-time, Permanent

Pay: RM1,800.00 - RM2,000.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

**Education**:

- STM/STPM (preferred)

**Experience**:

- Payroll: 1 year (preferred)

**Language**:

- Bahasa (preferred)

Expected Start Date: 06/17/2024

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