Purchase-to-pay (Assistant Manager) - Payments

6 months ago

Kuala Lumpur, Malaysia BASF Asia-Pacific Service Centre Sdn. Bhd. Full time

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

**Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?**

**Do you want an open, supportive, and caring working environment?**

**Do you view your development needs seriously as we do?**

**If YES, then take your career to the #NextLevel with BASF**

**Objectives of the Position**
- Provide Accounts Payable's payment process related support to deliver AP services to BASF companies in Asia Pacific in accordance with established processes and work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC), local company legal and statutory requirements.
- Ensure that timelines and quality are met within the service levels agreements.

**Main Tasks**

**Functional Tasks (including but not limited to)**:

- To monitor P2P RISK MONITOR (RM) by ensuring SPOT Checks level A&X, and Potential Duplicate Postings are strictly being checked and confirmed daily. To ensure overall RM checks are cleared and completed before last day of the month/document due date.
- Work closely with respective team (eg: invoicing team) to reduce the SPOT and duplicate check error rate.
- Ensure SPOT check and duplicate error root cause is identified and correction action is in place.
- To process payment proposal run for intercompany including co process, preliminary and final report based on timeline.
- To ensure task are performed completely within timeline and before bank cut off time.
- To further investigate on the (technical) root cause of payment/cheque returned and coordinate/liaise with related parties such as BSSCKL PSP, P2P, HRS, MD, BASF users, vendor and local finance to rectify the error and propose preventive measure
- To support local business/ local finance and BSSCKL internal in urgent payment handling on stipulated deadline.
- To perform month end process ie: reconciliation of bank statement for outgoing payment including auto debit, direct debit, manual payment and payment proposal. To liaise closely with local business if needed.
- To collaborate and engage local business/local finance & Regional Treasury Team on topics related to funding, local bank requirements and policies.
- Be the Key person/ focal person to liaise with banks in payment rejection/payment failure related matters
- To coordinate, support transition/projects activities and perform testing and ensure timeliness in completion of testing
- To support centralized audit activities whenever required including system demo and provide required documentation and samples, attend to audit queries etc.
- To response to payment related queries or concerns from local business/local finance, BSSCKL internal and vendors
- To act as back up to team members/Senior Analyst and perform payment task as when required.
- To ensure processes are complying to BASF policies & guideline, local company’s policy, bank/ legal and statutory requirements.

***:
**Quality and Continuous Improvement**:

- Actively identify and recommend new idea / solutions to Specialist/Expert & Managers for continuous improvement opportunities.
- Actively involves in RPA/VBA/VBS related activity to promote and implement process improvement.
- Execute the implementation of continuous improvement framework in hub
- Drive process streamline & standardization
- Working closely with functional expert/specialist trouble shooting system, process issues, agreeing right level of escalation and work on root cause analysis and implement mitigating actions.
- Act as AP Digital Assistant to improve AP performance indicators and turn AP team into a strategic and data-driven position
- Perform routine update to Accounts Payable documentation (e.g. Work Instruction, Process Definition, Job Aid< Knowledge Management) when required
- Support Functional Trainings by standing in as presenter
- Support existing team members through proper knowledge transfer, sharing of resource, knowledge and experience and best practice thereby ensuring quality is maintained through any staff transition.
- Support regional and global project improvements activity e.g. involve in User Acceptance Test and Training

**Service Management**
- Execute work in accordance with the service management framework by providing timely and excellent customer service.

**Stakeholder Management**
- Develop and maintain working relationships with customers to ensure that solutions are adopted, implemented and maintained appropriately.

**Frequent cooperation within BASF Group and/or BSSCKL**:

- Counterparts in local compan

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