Personal Assistant

3 months ago


Kuala Lumpur, Malaysia KK Group of Companies Full time

**JOB RESPONSIBILITIES: -**

1. Business Operations Management:

- Oversee and manage day-to-day business operations, ensuring efficiency, productivity, and compliance with organizational policies and procedures.
- Develop and implement processes, systems, and workflows to streamline operations and improve business performance.
- Monitor KPIs and metrics to track progress and identify areas for improvement.

2. Project / Association Coordination:

- Coordinate and manage projects on behalf of the executive, including planning, scheduling, budgeting, and resource allocation.
- Liaise with internal teams, external partners, and vendors to ensure project objectives are met within established timelines and budgets.
- Prepare project status reports, updates, and presentations for review and decision-making.

3. Financial Administration:

- Assist with financial management tasks, such as budgeting, forecasting, and expense tracking.
- Process invoices, payments, and reimbursements, ensuring accuracy and compliance with accounting procedures.
- Prepare financial reports, analysis, and presentations to support decision-making and strategic planning.

4. Communication and Liaison:

- Serve as a primary point of contact for the Chairman, managing communication and correspondence on behalf.
- Coordinate meetings, appointments, and travel arrangements, ensuring optimal use of time and resources.
- Facilitate communication and collaboration between the Chairman and internal teams, clients, partners, and other stakeholders.

5. Strategic Planning and Support:

- Assist with strategic planning initiatives, including market research, competitive analysis, and business development efforts.
- Provide support in developing business strategies, plans, and initiatives to achieve organizational goals and objectives.
- Conduct research, analysis, and presentations to support decision-making and strategic direction.

6. Any other assigned matters (if any).

**JOB REQUIREMENTS: -**
- Bachelor's degree in Business Administration, Management, or related field; MBA or equivalent experience preferred.
- Proven experience in a senior-level administrative or managerial role, preferably in business management or executive support.
- Strong organizational, analytical, and problem-solving skills, with the ability to manage complex projects and tasks.
- Excellent communication and interpersonal skills, with fluency in English and Mandarin
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality, professionalism, and discretion in handling sensitive information and communications.
- Strong attention to detail and accuracy in managing administrative tasks, records, and documentation.
- Ability to work independently with mínimal supervision, as well as collaboratively as part of a team.

**Job Types**: Full-time, Permanent

Pay: RM3,500.00 - RM4,500.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion

Schedule:

- Monday to Friday
- On call

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Kuala Lumpur: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Do you possess own transportation? (Car/ Motorcycle)
- What is your expected salary?
- What is your current/ last drawn salary?
- How soon are you available to start? (example, 1 month notice period / immediately / anytime)
- Are you able to read, write and speak Mandarin?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Project management: 2 years (preferred)
- Personal Assistant: 3 years (preferred)

**Language**:

- Bahasa Malaysia (preferred)
- English (preferred)


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