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Administrative Support Officer

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia LERA SDN BHD Full time

Job Description:

This role involves providing comprehensive administrative support to the CEO, ensuring their daily schedule and tasks are managed effectively.

The ideal candidate will possess a high level of organization, discretion, and attention to detail, with the ability to handle sensitive information confidentially.

  • Schedule Management
    • Manage and prioritize the CEO's calendar, ensuring it is up-to-date and organized.
    • Coordinate and schedule meetings, conferences, and travel plans, ensuring all logistics are handled efficiently.
    • Prepare materials for meetings, including agendas, reports, and presentations.
  • Communication
    • Serve as the primary point of contact between the CEO and both internal and external stakeholders.
    • Screen, direct, and respond to calls and emails on behalf of the CEO when appropriate.
    • Handle confidential information and correspondence with professionalism and discretion.
  • Travel Coordination
    • Arrange all aspects of business travel, including flights, accommodations, and ground transportation.
    • Prepare detailed travel itineraries, ensuring alignment with the CEO's professional commitments.
  • Event and Meeting Coordination
    • Organize internal and external meetings, conferences, and events, ensuring all logistics are in place.
    • Oversee meeting details, such as technology setup, agendas, and follow-up actions.
  • Administrative Support
    • Prepare reports, presentations, and correspondence for the CEO as needed.
    • Manage office supplies, maintain an efficient filing system, and carry out various administrative duties.
    • Provide personal assistance when required, such as managing personal appointments and errands.
  • Project Assistance
    • Support the CEO in various projects by offering administrative help, conducting research, and following up on deliverables.
  • Confidentiality and Professionalism
    • Maintain a high level of confidentiality in handling sensitive information and correspondence.
    • Exhibit professionalism, respect, and discretion in all interactions.

Requirements:

  1. Education: A bachelor's degree or equivalent in a related field is preferred.
  2. Experience: At least 3-5 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.
  3. Skills:
  • Exceptional Organizational Skills
  • Strong Communication Skills
  • Ability to Work Independently
  • Proficiency in Office Software
  • High Attention to Detail
  • Discretion and Confidentiality
  • Flexible and Adaptable

Company Benefits:

Medical: General Medical Claim Benefit.

Company Sponsored Activities: Activities range from company-wide excursions, sports activities, and meals.