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Office Administrator and Operations Expert

2 weeks ago

Bayan Lepas, Penang, Malaysia BoF Careers Full time

As a key member of our team, the Administrative Assistant and Facility Management Specialist will play a crucial role in ensuring the smooth operation of our facilities and supporting the overall success of our business. This is an exciting opportunity for a highly organized and detail-oriented individual to join our dynamic team and contribute to the achievement of our goals.

  • Ensure seamless day-to-day operations by managing mail, deliveries, and couriers, and maintaining accurate records and files.
  • Coordinate business meetings, events, and travel logistics, utilizing effective time management and organizational skills.
  • Supervise and maintain office supplies, including stationery and other materials, ensuring a high level of efficiency and productivity.
  • Monitor and ensure the quality of facility management services, including cleaning, security, flower care, and vendor contracts, upholding high standards of quality and safety.
  • Provide exceptional administrative support to GBS management, including scheduling appointments, making travel arrangements, and preparing reports and presentations.
  • Collaborate with colleagues to identify opportunities for process improvements and implement cost-effective solutions, promoting a culture of continuous improvement.
About Us

Swarovski is a global leader in crystal production, committed to delivering exceptional quality and craftsmanship in all its products. Our company values include innovation, creativity, and a strong sense of responsibility towards our employees, customers, and the environment.

About You

We are seeking a highly skilled and experienced Administrative Assistant and Facility Management Specialist who possesses the following qualifications:

  • Minimum 1-2 year of working experience in front desk, office administration, or customer service role.
  • Strong organizational skills and attention to detail.
  • Fluent in English, additional language capabilities are a plus.
  • Proficient in MS Office (Office, Excel, PowerPoint).
  • Excellent verbal and written communication skills.
  • Ability to work independently with minimum supervision & able to work in a team.
  • Positive attitude, proactive, hardworking, trustworthy, matured, and able to always maintain confidentiality.
You Can Expect a Range Of Benefits
  • Swarovski products discounts.
  • Employee Assistance Program.
  • Volunteering leave.
  • Learning and development programs.

Masters of Light Since 1895

Swarovski creates beautiful crystal-based products of impeccable quality and craftsmanship that bring joy and celebrate individuality.

Founded in 1895 in Austria, the company designs, manufactures and sells the world's finest crystal, gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Swarovski Crystal Business has a global reach with approximately 2,400 stores and 6,700 points of sales in around 140 countries and employs more than 18,000 people. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group. A responsible relationship with people and the planet is part of Swarovski's heritage. Today this legacy is rooted in sustainability measures across the value chain, with an emphasis on circular innovation, championing diversity, inclusion and self-expression, and in the philanthropic work of the Swarovski Foundation, which supports charitable organizations bringing positive environmental and social impact.

Swarovski is an equal opportunity employer. We give our people the guts to celebrate individuality and pride ourselves on creating a workplace where people feel involved, respected, valued, connected, and heard. A place where anyone/everyone belongs. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under the law of the countries we operate in.