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Virtuos Kuala Lumpur Operations Manager

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Virtuos Kuala Lumpur Full time

At Virtuos Kuala Lumpur, we harness the latest technologies to make games better and more immersive than ever before.

We pride ourselves in constantly pushing the boundaries of possibility since our founding.

As an Office Administrator at Virtuos Kuala Lumpur, you will oversee all aspects of office management, including maintenance, supplies, and vendor relations.

Responsibilities

General Office Management:
• Oversee daily office operations, including maintenance, supplies, and cleanliness.
• Manage office facilities and equipment, ensuring they are well-maintained and functioning properly.
• Act as the primary point of contact for external vendors and service providers.
• Office licensing renewals with the authorities.

Administrative Support:
• Provide administrative assistance to various departments, including scheduling meetings, booking travel arrangements, preparing documents and presentations.
• Assist in the preparation and distribution of internal communications.
• Maintain electronic and hard copy filing systems.
• Provide administrative support as needed, including handling ad hoc requests to ensure seamless office operations.

Human Resources Support:
• Assist with the recruitment candidate interview setup when necessary.
• Support employee onboarding and offboarding processes.

Finance and Procurement Support:
• Assist with invoice processing, expense tracking, and purchase orders.
• Liaise with the finance department to ensure timely payment of bills and invoices.
• Maintain accurate records of office expenditures.

Event Coordination:
• Assist in the planning and coordination of company events, such as meetings, conferences, and team-building activities.
• Arrange logistics, catering, and other event-related services as needed.