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Business Operations Coordinator

7 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia TIME's group Full time

At TIME's group, we're expanding our operations to Malaysia and seeking a highly skilled Personal Assistant to support the setup of our new branch.

Key Responsibilities:
  1. We need someone to assist in planning and organizing schedules, meetings, and appointments.
  2. The ideal candidate will manage correspondence, calls, and emails related to the project.
  3. Research and liaison with local authorities, consultants, and vendors to facilitate branch registration and compliance.
  4. Coordinate office location selection, including lease negotiations and furnishing.
  5. Act as a liaison between Guangzhou headquarters and Malaysian partners.
  6. Communicate with local agencies, recruitment firms, and other stakeholders.
  7. Handle preparation and filing of legal, financial, and operational documents required for the branch setup.
  8. Organize travel and accommodation plans for company executives traveling to Malaysia.
  9. Support key local hire recruitment, including scheduling interviews and onboarding.
  10. Assist in organizing company events, launches, and marketing activities related to the new branch.
  11. Monitor project timelines and provide regular updates to senior management.