Executive Support Specialist

5 days ago


Ipoh, Perak, Malaysia Tui Blue The Haven Ipoh Full time

About the Role

We are seeking an experienced Administrative Support Coordinator to join our team at Tui Blue The Haven Ipoh. As an Administrative Support Coordinator, you will provide administrative support to the management team and carry out various administrative tasks.

Responsibilities

  • Providing administrative support to the management team
  • Answering incoming calls and providing information to owners
  • Handling professional complaints raised by owners
  • Responding effectively to emails and WhatsApp messages
  • Programming smart tags and access cards
  • Preparing quotations for maintenance work
  • Checking payments and preparing official receipts
  • Carrying out daily collections and aging
  • Preparing reminders and updating resident lists
  • Printing, scanning, and filling guest forms
  • Checking PRs, DOs, and invoices
  • Preparing PRs and POs
  • Checking supplier invoices and keying them into the system
  • Searching for suitable supplier quotations
  • Preparing petty cash lists and E-Wallet summaries
  • Preparing meeting minutes
  • Carrying out other administration tasks as requested by management

Ongoing Training and Development

  • Continuous training and development opportunities
  • Access to industry-leading resources and tools
  • Supportive team environment


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