Administrative Services Director

2 days ago

Klang, Selangor, Malaysia Bjak Sdn Bhd Full time

Bjak Sdn Bhd is a dynamic and innovative financial services company that is committed to making access to affordable and sustainable financial services a reality for people across ASEAN.

Job Description:

We are seeking a seasoned Customer Experience & Admin Operations Manager/Team Lead to lead our customer service and administrative teams. The ideal candidate will have a strong background in customer service, administration, or operations, with at least 2 years of leadership experience.

Key Responsibilities:
  • Develop and implement customer service strategies that drive satisfaction and loyalty.
  • Actively handle customer queries and issues when needed, especially during peak times or escalations.
  • Monitor and analyze customer feedback to identify areas for improvement.
  • Develop and enforce service level agreements (SLAs) and key performance indicators (KPIs) for the team.
  • Resolve escalated customer issues promptly and professionally.
  • Train and mentor team members to deliver exceptional service.
Admin Operations Management:
  • Oversee day-to-day administrative operations, including office management, record keeping, and inventory control.
  • Implement and refine administrative processes to ensure operational efficiency.
  • Coordinate with cross-functional teams to manage office supplies, equipment, and contracts.
  • Ensure compliance with company policies and procedures in all administrative activities.
  • Prepare reports and presentations on operational metrics for management.
  • Support the finance and HR departments with administrative tasks, as needed.
  • Manage and motivate a team of customer service and administrative staff, fostering a positive and collaborative work environment.
  • Set team goals, conduct performance evaluations, and provide ongoing feedback.
  • Identify training needs and facilitate skill development for the team.
  • Create and manage team schedules, ensuring adequate coverage for customer service and administrative tasks.
  • Step in and provide direct support during peak periods or in case of staff shortages.
Requirements:
  • Bachelor's degree in Business Administration, Operations Management, or related field.
  • Proven experience (5+ years) in customer service, administration, or operations roles, with at least 2 years in a leadership capacity.
  • Strong leadership and people management skills, with a "doer" or "can-do" attitude and the ability to take a hands-on approach when necessary.
  • Proficiency in Microsoft Excel for data analysis, reporting, and operational metrics.
  • Excellent communication, problem-solving, and conflict-resolution abilities.
  • Ability to work in a fast-paced, dynamic environment and manage multiple priorities.
  • High level of attention to detail and organizational skills.
Preferred Qualities:
  • Experience in process improvement and operational efficiency initiatives.
  • Familiarity with data analysis and reporting tools.
  • Experience working within a startup or fast-growing company environment.

We offer a comprehensive benefits package, opportunities for growth and professional development, and a competitive salary package.

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