Executive Assistant to CEO

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia FastLaneRecruit Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will have 3+ years of experience in a similar role, excellent communication skills, and the ability to manage multiple tasks and priorities effectively.

Key Responsibilities:
  • Calendar and Email Management: Manage the CEO's calendar, prioritize appointments, and handle emails via Gmail.
  • Capital Raising and Investor Communication: Assist in all aspects of fundraising, including reaching out to potential investors, scheduling meetings, and preparing materials for investor updates.
  • Meeting Coordination: Organize and prepare for meetings with investors, clients, and internal teams.
  • Customer and Client Communication: Reach out to potential and existing customers, coordinating client meetings, product demos, and other engagements.
  • Hiring Support: Assist with recruitment efforts, including sourcing candidates, scheduling interviews, and coordinating communications between hiring managers and candidates.
  • Team Communication: Act as a liaison between the CEO and the team, attending standups and weekly all-hands meetings.
  • Manage and Update Team Notion Dashboard: Regularly update and manage the Notion dashboard, ensuring that key tasks, project tracking, and team updates are organized and accessible.
  • Travel Arrangements: Manage all travel logistics for the CEO, including international and domestic travel.
  • Project Management Support: Help track ongoing projects and initiatives, ensuring deadlines are met and deliverables are aligned with company goals.
  • Document Preparation: Draft, edit, and proofread key documents, presentations, and reports using Google Docs and Google Sheets.
  • Task and Priority Management: Ensure the CEO's tasks are prioritized, helping them stay on top of critical deadlines and focus areas.
  • Confidentiality and Discretion: Handle sensitive information with the highest degree of confidentiality and professionalism.
Requirements:
  • 3+ years of experience as an Executive Assistant or in a similar support role.
  • Excellent written and verbal communication skills.
  • Highly organized and detail-oriented with the ability to manage multiple tasks and priorities effectively.
  • Proficient in using productivity tools, including Notion, Slack, Google Docs, Google Sheets, and Gmail.
  • Ability to anticipate challenges and proactively find solutions.
  • Self-starter with the ability to work independently in a fully remote environment.
  • Comfortable working in a fast-paced, dynamic environment with constantly changing priorities.
  • Demonstrated ability to handle sensitive information with discretion and professionalism.
What We Offer:
  • Competitive salary and equity.
  • Flexible work environment with the opportunity to work remotely.
  • Growth opportunities with a fast-growing company.
  • Collaborative culture with a team of innovative and creative individuals.
  • Impact: Play a key role in shaping the future of a cutting-edge platform.

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