School Administrative Executive

4 days ago


Damansara Utama, Malaysia Aspiration International Primary School Full time

**Location: Aspiration International School, Kuala Lumpur**
**Employment Type: Full-time**

**Job Overview**:
**Key Responsibilities**:
**1. Office Management & Administrative Support**:

- Oversee and execute essential office functions, including **copying, printing, laminating, and managing office supplies** to ensure seamless daily operations.
- Maintain and update the **school database**, ensuring all records are accurate, current, and compliant with data protection policies.
- Manage **daily student attendance records** and generate reports for faculty and leadership as needed.

**2. Procurement & Inventory Control**:

- Assist in **ordering and replenishing office and pantry supplies**, maintaining optimal stock levels to support staff needs.
- Liaise with vendors and service providers to ensure timely deliveries and cost-effective solutions.

**3. Facilities & Maintenance Coordination**:

- Support the maintenance of office facilities and equipment, including scheduling repairs and servicing with in-house staff or external contractors.
- Ensure **preventive maintenance tasks** are scheduled and completed efficiently to minimize disruptions.

**4. Compliance & Documentation**:

- Assist in the preparation and submission of **official documents to government departments**, ensuring adherence to regulatory requirements.
- Maintain organized filing systems (physical and digital) for easy retrieval and reference.

**5. Cross-Departmental Collaboration**:

- Work closely with other administrative and academic teams to support school-wide initiatives and events.
- Serve as a point of contact for staff inquiries, providing timely and professional assistance.

**Requirements**:

- **Education**: Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- **Experience**: Minimum **2 years in an administrative role**, preferably in an educational or fast-paced environment.
- **Skills & Competencies**:

- Organizational Excellence**: Ability to prioritize tasks, meet deadlines, and maintain attention to detail.**:

- Tech Proficiency**: Advanced skills in **MS Office/Google Suite** and familiarity with database management systems.**:

- Communication**: Fluent in English (written and spoken); additional languages (e.g., Bahasa Malaysia) are a plus.**:

- Problem-Solving**: Resourceful and adaptable, with a proactive approach to challenges.**:

- Team Player**: Collaborative attitude with a strong sense of responsibility and discretion.

**Why Join Us?**
- **Impact**: Play a key role in supporting the backbone of a leading international school.
- **Growth**: Opportunities for professional development in a multicultural setting.
- **Culture**: Work in a vibrant, mission-driven community that values efficiency and innovation.

**Preferred Start Date**: Immediately

Pay: From RM2,300.00 per month

Schedule:

- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administrative: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 05/19/2025



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