Manager, Company Secretary

2 weeks ago

Kuala Lumpur, Malaysia Syarikat Ong Sdn Bhd Full time

**Dealing with works and clients**

1. Advise clients on statutory compliance, corporate structure, governance practice, and all related secretarial matters.

2. Manage a portfolio of both local and international companies, handling all aspects of corporate secretarial work, including but not limited to company’s incorporation, changes in corporate structure, and company’s dissolution.

3. Ensure the proper maintenance and updating of statutory records, forms, returns, and notifications in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia’s Listing Requirements, Stamp Act, and other relevant regulatory authorities.

4. Ensure compliance with all applicable corporate legislation, statutory reporting and filing obligations, and corporate governance frameworks.

5. Monitor and ensure all statutory reporting and filings are completed accurately and on time in accordance with corporate governance frameworks and best practices.

6. Support and execute corporate secretarial functions including drafting resolutions and other relevant documents and filing with the relevant authorities.

7. Assist the Director in organizing and coordinating Board of Directors’ Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with all statutory obligations and procedural requirements.

8. Liaise with clients, auditors, tax agents, legal advisors and/or other relevant government authorities on secretarial matters.

9. Handle client onboarding and acceptance procedures, including KYC checks and compliance with relevant required standards.

10. Support the business development efforts by attending to new client inquiries, preparing proposals, and assisting in onboarding processes.

11. Maintain a proactive role in managing client relationships and handling escalations, ensuring client satisfaction and long-term engagement.

12. Undertake any other ad-hoc assignments, tasks, or responsibilities as directed by management.

**Manage & Lead Internal Cosec Team**

1. Provide coaching, guidance, and support to team members within the Compliance and Corporate Secretarial teams.

2. Oversee the onboarding of new team members, ensuring alignment with internal acceptance procedures and compliance with established standards and requirements.

3. Enforce and uphold internal Standard Operating Procedures (SOPs), departmental policies, and group-wide regulatory requirements.

4. Align with management to actively participate in OSGM meetings, with the objective of achieving sales targets, improving collection performance, and enhancing the efficiency of internal operations.

5. Review the work prepared by our team and assist in troubleshooting more complex or urgent matters.

6. Monitor deadlines and workflow distribution across the team, ensuring timely execution of client work and preventing bottlenecks.

7. Keep the team updated on changes in regulations and any relevant practices and assist in implementing any necessary adjustments.

Pay: From RM5,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Fixed shift
- Monday to Friday

Work Location: In person

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