Human Resource and Admin Officer

Key Responsibilities:
**1. Human Resources Functions**:

- Assist in recruitment activities, including posting job vacancies, screening resumes, scheduling interviews, and issuing offer letters.
- Manage employee onboarding and offboarding processes, ensuring a smooth transition for new hires and leavers.
- Maintain and update personnel files (hardcopy ) for both local and foreign employees.
- Administer employee benefits, including, leave, and allowances.
- Handle employee queries related to payroll, benefits, leave, and other HR policies.
- Prepare and maintain reports on employee attendance, overtime, and leave records. (Familiar with FINGERTAC System AND MAGSERVER is advantages)
- Assist with performance appraisal processes and employee development programs.
- Maintain accurate employee records and ensure confidentiality and security of sensitive information.
- Training and development
- HRDF
- **Foreign Worker Work Permit Management**:
**3. Administrative Support**:

- Manage office supplies, ensuring that inventory is well-stocked and replenished as needed.
- Oversee office maintenance, liaising with service providers and ensuring that the work environment is safe and conducive for employees.
- Prepare and distribute company communications, memos, notices, and other relevant documentation.
- Assist with organizing company events, meetings, and etc.
- **Work Permit Renewals**: Monitor expiration dates of work permits and ensure timely renewals, including liaising with the relevant authorities for processing.
- **Compliance Monitoring**: Stay updated with changes in Malaysian immigration and labor laws that affect foreign workers. Advise management on compliance requirements to avoid any legal or regulatory risks.
- **Foreign Worker Accommodation**: Ensure foreign workers are provided with adequate living accommodations in line with legal requirements, and assist with arrangements as necessary. (PERAKUAN PENGINAPAN)
- **Documentation & Reporting**: Maintain accurate records of foreign worker status, including work permits, employment contracts, medical certificates, and other essential documentation.
- **Coordinate with Authorities**: Act as the primary contact point for all communications between the company and immigration authorities or government agencies regarding foreign workers.
- Key Requirements:

- **Education**: Bachelor’s degree in Human Resources, Business Administration, or a related field.

Preferred:

- Experience in handling work permits for foreign workers (especially from ASEAN countries, Bangladesh, Nepal, or Myanmar).
- Experience in Manufacturing will be advantages

Working Conditions:

- Full-time position.
- Based in Nilai 3 Negeri Sembilan
- Occasional travel to JABATAN TENAGA KERJA AND JABATAN IMMIGRATION NEGERI SEMBILAN or worker accommodation (SPOTCHECK) is required.
- **Experience**: At least 2-3 years of experience in Human Resources and Administration, preferably with experience handling foreign worker permits and immigration procedures.
- **Knowledge**: Familiarity with Malaysia’s labor laws, work permit regulations, and immigration policies.
- **Skills**:

- Strong organizational and administrative skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Attention to detail and ability to maintain accuracy in documentation and reports.
- Ability to manage multiple tasks and priorities effectively.
- Strong interpersonal skills with the ability to deal with employees at all levels.

**Job Types**: Full-time, Permanent

**Benefits**:

- Free parking
- Maternity leave
- Parental leave

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

**Experience**:

- Foreign Worker: 3 years (required)