Purchasing Admin

1 week ago

Batu Kawan, Malaysia Calctronic Technology Sdn Bhd Full time

1. Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure all information is documented and easily accessible for reference and reporting purposes.

2. Collaborate with various departments to determine their procurement needs. Prepare purchase orders, ensuring accuracy and compliance with company policies and procedures. Send purchase orders to suppliers and monitor their fulfilment.

3. Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. Negotiate favourable terms, conditions, and discounts with suppliers to optimize the company's cost savings.

4. Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.

5. Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.

6. Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays. Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively.

7. Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.

8. Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

**Required Skills**:
1. Ability to accurately process and maintain detailed records and documents.

2. Capable of managing multiple tasks simultaneously and prioritizing work effectively.

3. Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.

4. Proficient in negotiating favourable terms, conditions, and prices with suppliers.

5. Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.

6. Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

**Required Qualifications**:
2. Proven experience as a Purchasing Clerk or in a similar procurement role.

3. Familiarity with basic accounting principles and budget management.

4. Proficiency in using Microsoft Office Suite (Excel, Word, Outlook).

5. Knowledge of inventory management principles and practices.

6.Fresh graduates are encouraged to apply

**Job Types**: Full-time, Permanent

Pay: RM1,900.00 - RM2,400.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Meal provided
- Opportunities for promotion
- Professional development

Work Location: In person

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