Admin & Personal Assistant
2 weeks ago
**Executive & Administrative Support**
- Manage daily schedule, including meetings, and travel arrangements.
- Prepare and organize reports, presentations, and documents related to business operations.
- Ensure smooth coordination with internal teams.
- Maintain confidentiality in handling sensitive business information.
- Take minutes, follow up on key action items, and ensure deadlines are met.
**Personal Assistance & Confidential Matters**
- Handle personal appointments, travel, and errands as needed.
- Ensure seamless communication aross the department heads.
**Project & Task Management**
- Support in overseeing projects.
- Monitor deadlines for each project and update.
- Coordinate cross-functional teams for internal and external business initiatives.
**Ad-hoc & Office Management Duties**
- Assist in organizing company events, leadership retreats, and conferences.
- Work closely with HR and finance teams on administrative tasks.
- Perform other duties as assigned by the superior to ensure smooth business operations.
**Job Requirements**
- Diploma / Degree in Business Administration, Management, Communications, or a related field.
- Minimum 2 yearsof experience as an Executive Assistant, Personal Assistant, or Administrative role.
- Flexibility in working hours, including availability for urgent matters outside office hours.
- Discretion and confidentiality in handling sensitive business and personal information.
- Ability to work independently while maintaining close coordination with teams.
- Excellent communication skills (both written and verbal) in English and Mandarin (preferred for liaising with China-based stakeholders).
**Benefits**:
- Additional leave
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
**Experience**:
- personal assistant: 1 year (preferred)
**Language**:
- Mandarin (preferred)
Work Location: In person
Expected Start Date: 03/17/2025
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