Personal Assistant

5 days ago

Johor Bahru, Malaysia Lavender Confectionery & Bakery Sdn Bhd Full time

Managing Director’s schedule by scheduling and coordinating appointments, meetings, and travel arrangements.
- Organizing and preparing materials for meetings, including agendas, presentations and documents. Taking meeting minutes and following up on action items may be required.
- Handling all aspects of Director’s travel arrangements, including booking flights, accommodations, transportation and preparing travel itineraries.
- Managing and organizing documents, files, and other information relevant to Director’s work.
- Prioritizing tasks and deadlines to ensure that important matters are addressed in a timely manner.
- Maintaining strict confidentiality regarding sensitive information and discussions, both within the organization and external parties.
- Planning and coordinating corporate events, conferences, and other special occasions involving Director.
- Handling Director’s expenses and processing reimbursement.
- Coordinating medical appointments, health check-ups and other personal appointments.
- Managing urgent requests outside of regular work hours, such as emergency situations, last-minute travel changes, critical business decisions, media inquiries, personal matters and legal or regulatory issues.
- Handling various ad-hoc tasks and projects as assigned by the Director, which may include personal tasks or projects unrelated to work.

**Requirements**:

- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite Executives.
- Maintain strict confidentiality of sensitive information and schedules, adhering to company policies and regulations.
- Demonstrate flexibility to changing priorities, deadlines, and work environments, adjusting approach as needed to meet evolving needs.
- Possess excellent time management skills, able to efficiently prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail.
- Exhibit strong problem-solving skills, able to anticipate potential issues and proactively seek solutions to overcome obstacles.
- Possess strong networking skills, able to build and maintain relationships with key contacts, both internally and externally, to facilitate successful arrangements and collaborations.
- Excellent communication skills in English, Malay and Mandarin, with proficiency in additional languages being advantageous.

**Job Types**: Full-time, Permanent

Pay: RM5,000.00 - RM6,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Fixed shift

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