Business Management Assistant

2 weeks ago

Petaling Jaya, Malaysia Beaumedic Aesthetic (M) Sdn Bhd Full time

Key Responsibilities:
**Administrative Support**:

- Manage and organize files, documents, and records.
- Answer and direct phone calls, take messages, and handle inquiries.
- Assist with scheduling meetings, appointments, and conference calls.
- Coordinate office supplies, equipment, and maintenance.
- Handle mail distribution and courier services.
- Assist in general office tasks and maintain a clean and organized workspace.
- Assist in compiling claims
- Assist in managing customer orders and deliveries

**Human Resources Support**:

- Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
- Maintain HR records and employee files in compliance with confidentiality and data protection regulations.
- Support new employee onboarding by preparing paperwork and conducting orientations.
- Assist in benefits administration and address employee queries related to benefits and policies.
- Assist in organizing employee events, meetings, and workshops.
- Assist in preparing payrolls and submitting monthly contributions
- Assist in the preparation of HR-related documents, such as employment contracts and performance evaluations.
- Assist in maintaining records of employee attendance, leaves, and time tracking.
- Handle employee inquiries and assist with HR-related matters.

**Marketing support**:

- Assist in sourcing for suppliers for marketing related events
- Participate in company's events e.g. workshop as and when needed.

**Requirements**:

- A diploma or equivalent. Bachelor's degree in business administration or a related field is a plus.
- Proven experience in administrative and/or HR support roles is preferred.
- Excellent organizational and time management skills.
- Strong interpersonal and communication skills.
- Proficiency in MS Office (Word, Excel, and PowerPoint).
- Strong attention to detail and the ability to maintain confidentiality.
- Ability to multitask, work independently, and as part of a team.
- A positive attitude and willingness to learn and adapt.
- Knowledge of labor laws and HR practices is a plus.

This position is a 6-month contract. At the end of the contract, we may offer you a permanent position, depending on your performance throughout the contractual period

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

Pay: RM1,800.00 - RM2,200.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Parental leave

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your expected monthly salary?

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Administration: 1 year (preferred)

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