Office Administrator Service Advisor

5 days ago

Johor Bahru, Malaysia Carlogy Malaysia Sdn Bhd Full time

**Job Title**: Admin Executive
**Location**: Carlogy HQ - Johor Bahru, Malaysia
**Company**: Carlogy Malaysia Sdn. Bhd.
**Industry**: Automotive (Used Cars & Luxury Vehicles)
**Employment Type**: Full-time

**About Carlogy Malaysia**

Carlogy Malaysia is a fast-growing automotive brand focused on making luxury and performance cars more accessible to the Malaysian and Singaporean markets. Known for our strong social media presence and engaging content, we’re not just a dealership — we’re building a lifestyle brand rooted in automotive passion. As we scale, we’re looking for organized and detail-oriented individuals to support our daily operations behind the scenes.

**Role Overview**

We are seeking a reliable and proactive **Admin Executive cum Service advisor** to support our day-to-day business and back-office functions. This role involves customer communication, document management, simple bookkeeping, and coordination with our accountants and operations team. You will play a key role in ensuring our administrative processes run smoothly and efficiently.

**Key Responsibilities**
- Handle **daily administrative tasks**, including documentation, filing, and data entry.
- Organize and manage **invoices, receipts, and financial documents** for internal tracking and submission to our accountants.
- Assist with **basic bookkeeping**, including tracking expenses, sales records, and payment updates.
- Maintain accurate records of vehicle stock documentation, customer forms, and internal checklists.
- Support the team with ad-hoc administrative needs related to operations and customer service.
- Ensure confidentiality and proper handling of sensitive business and customer information.

**Requirements**:

- Require to shift sports / normal cars around on and off, Driver's license is a must
- Diploma in Business Administration, Accounting, or a related field.
- 1-2 years of experience in an administrative or clerical role (automotive or retail background is a bonus).
- Proficient in Microsoft Office (Excel, Word) and familiar with basic accounting tools or systems.
- Good written and verbal communication skills in English and Bahasa Malaysia.
- Organized, detail-oriented, and able to manage multiple tasks independently.
- Basic knowledge of bookkeeping and accounting principles is an advantage.
- Positive attitude, team player, and a willingness to learn.

**What We Offer**
- Supportive and dynamic work environment within a growing automotive brand.
- Opportunities to gain hands-on experience in both administration and operations.
- Clear growth pathway and exposure to various aspects of business support.
- Competitive salary with performance-based reviews.

Pay: RM2,000.00 - RM3,000.00 per month

**Benefits**:

- Free parking
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday
- Weekend jobs

Supplemental Pay:

- Overtime pay
- Performance bonus

License/Certification:

- Driver's License (required)

Work Location: In person

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