Office Administrator

1 day ago

Johor Bahru, Johor, Malaysia Solutino Pte Ltd Full time 30,000 - 45,000 per year

Job Description

  • Manage day-to-day office activities to maintain smooth operations and adherence to internal guidelines.
  • Oversee general administrative matters such as facilities upkeep, utilities, cleaning services, pantry supplies, and office stationery.
  • Keep track of company insurance policies and ensure timely renewal, providing reminders well in advance of expiry dates.
  • Liaise with landlords and vendors on tenancy agreements, office repairs, and maintenance tasks.
  • Maintain accurate records, files, and databases related to office operations, staff matters, and financial administration.
  • Monitor and replenish office supplies as required to avoid shortages.
  • Prepare reports, presentations, and other business documents as assigned.
  • Assist with company vehicle administration, including maintenance, reimbursements, and petty cash management.
  • Ensure all incoming correspondence and letters are reviewed promptly and circulated to the appropriate parties for follow-up.
  • Handle any other ad-hoc administrative duties.

Job Requirements

  • Diploma or higher qualification in Business Administration or related field.
  • At least 2–3 years of relevant experience in office administration, executive support, or a similar capacity.
  • Strong communication and interpersonal skills with a collaborative, service-oriented mindset.
  • Proven ability to manage multiple priorities, meet deadlines, and stay organized under pressure.
  • Comfortable working independently in a fast-moving environment with minimal supervision.
  • Highly detail-oriented, structured, proactive, and resourceful.

Additional Information

  • Successful candidate must be able to work in our Malaysia office at Taman Austin Perdana, JB.
  • Candidates will undergo 2 to 3 rounds of interviews with some assessment tests as part of the recruitment process.
  • Kindly note that all new hires will be offered yearly renewable contract for 2 years before conversion to permanent role.

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