Personal Assistant

1 week ago

Johor Bahru, Malaysia Netherlands Maritime University College (NMUC) Full time

**Job Category**:NON-ACADEMIC

**Job Type**:CONTRACT

**Level**:OFFICERS/EXECUTIVES

**Education Level**:DEGREE

**Job description**:
**Key Responsibilities**:
1. Executive Support:

- Provide high-level administrative support to the Director, including managing schedules, appointments, and travel arrangements.
- Prepare reports, presentations, and correspondence as required.
- Handle confidential documents and maintain strict confidentiality in all matters.
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Coordinate meetings, take minutes, and follow up on action points.

2. Project Management Support:

- Assist in planning, coordinating, and executing projects led by the Director.
- Track project progress, manage timelines, and ensure deliverables are met.
- Liaise with various departments and stakeholders to ensure smooth project execution.
- Prepare project documentation, reports, and presentations as needed.
- Identify risks and propose solutions to keep projects on track.

3. Operations & Coordination:

- Oversee office operations and ensure efficient workflow within the Director’s office.
- Organize and maintain files, records, and databases for easy retrieval.
- Support budgeting and expense tracking related to projects or departmental activities.

**Key Requirements**:
1. Qualifications & Experience:

- Bachelor’s degree in Business Administration, Project Management, or a related field.
- 3-5 years of experience as a Personal Assistant, Executive Assistant, or Project Coordinator.
- Strong understanding of project management principles, methodologies, and tools.

2. Skills & Competencies:

- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project).
- Ability to handle multiple tasks, work under pressure, and meet deadlines.
- Problem-solving skills with a proactive and resourceful mindset.
- High level of discretion and professionalism when handling sensitive information

Pay: RM3,000.00 - RM3,500.00 per month

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