Secretary / Office Mgr
2 weeks ago
Working Hour
- Regular Hours
Monday - Friday- Business Area
- Treasury & Global Markets- Location
- Malaysia - Kuala Lumpur- Description
**Primary Objective**:
- Provide effective secretarial and administrative support to the Group Treasurer, Pillar Heads and team members. This includes scheduling calendars for them, follow-up the meetings minutes input process, travel arrangements, staff claims approval, correspondence, staff AL/MC/ML, inventory supply ordering, filing, proofreading, organization chart updating, coordinating reports issued by other divisions.
**Key Responsibilities**:
- Manage and maintain Group Treasurer, Pillar Heads and team members’ calendar: Prioritize meetings according to the level of importance, coordinate full range of meetings, event and travel arrangement, provide agenda/supporting documents for all meetings (internally & externally).
- Act as a gatekeeper yet ensure deadlines are being met.
- Ensure follow up actions from meetings are completed.
- Communicate effectively with all staff.
- Compose, produce, edit and proof-reads, reformat and distributes correspondence and reports.
- Screen all phone calls and visitors, resolve inquiries and requests.
- Update organizational charts/staff movements; and provide support as needed to a larger functional team.
- Maintain strict confidentiality and interact professionally with all level of staff.
- Manage Group Treasurer and Pillar Heads Claims & leaves.
- Monitor staff AL/MC/ML.
- Maintain office supplies inventory to ensure the smooth day-to-day operation. Coordinate and plan logistics for special events (within/cross division).
- Photocopy and maintain proper and up-to-date filing system to make sure files/records are easily accessible.
- Undertake other duties as assigned.
- Requirements
**Requirements**:
Diploma - Diploma in PSC.
- Minimum of 3 years working experience as secretary to Senior Management.
- Microsoft Office
- Good interpersonal skills
- Good communication skills
- Good with problem solving
- Benefits
Dental, Education support, Miscellaneous allowance, Medical, Loans, Sports (e.g. Gym), Parking, Vision, Regular hours, Mondays - Fridays, Casual Business Wear, Performance Based Rewards
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