Assistant Manager, Corporate Secretarial Services

**Key Responsibilities**:
**1. Client Service & Compliance**:

- Manage a portfolio of client engagements, ensuring compliance with the Companies Act 2016, SSM guidelines, and other relevant regulations.
- Prepare and maintain statutory records, including registers of members, directors, and secretaries.
- Organize and facilitate board meetings, annual general meetings (AGMs), and other shareholder meetings, including preparing agendas, notices, and minutes.
- Prepare and file statutory forms and documents with the Companies Commission of Malaysia (SSM).
- Provide advice to clients on routine corporate governance and company secretarial matters.
- Handle share transfers, allotments, and other corporate actions.
- Assist with company incorporations, liquidations, and striking-off.
- Liaise with clients to obtain necessary information and documentation, and address their inquiries.

**2. Supervision & Team Development**:

- Supervise, mentor, and coach junior staff members (e.g., Senior Associates, Associates).
- Delegate tasks effectively and monitor progress.
- Provide guidance and support to junior team members on technical and procedural matters.
- Assist in the on-the-job training of junior staff.

**3. Quality Control & Risk Management**:

- Ensure that all work is performed in accordance with the firm's quality control policies and procedures.
- Review work performed by junior staff members to ensure accuracy and compliance.
- Assist in implementing and maintaining internal controls to mitigate risks.

**4. Engagement Management**:

- Assist Managers and Senior Managers in planning and managing client engagements.
- Monitor engagement budgets and timelines.
- Prepare engagement letters and fee proposals.
- Manage time effectively and record billable hours accurately.

**5. Support to Senior Management**
- Provide support to the Senior Manager and/or Director in managing the operations of the Corporate Services department
- Assist in developing new service offerings within the corporate services area

**Key Skills & Qualifications**:
**1. Professional Qualifications**:

- Qualified Company Secretary with a valid practicing certificate from the Companies Commission of Malaysia (SSM).
- Membership with the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) is essential.
- A law degree (LL.B) or other relevant professional qualifications (e.g., CPA, CA) would be advantageous.

**2. Experience**:

- Minimum of 4-6 years of experience in company secretarial work within a reputable accounting firm, law firm, or corporate secretarial services provider.
- Proven experience in handling a portfolio of clients and performing a wide range of company secretarial tasks.
- Supervisory experience is highly desirable.

**3. Technical Skills**:

- Strong understanding of the Malaysian Companies Act 2016, SSM guidelines, and other relevant regulations.
- Familiarity with corporate governance principles and best practices.
- Proficiency in using company secretarial software and Microsoft Office Suite.

**4. Communication & Interpersonal**:

- Excellent communication and interpersonal skills, both written and verbal.
- Ability to communicate effectively with clients and colleagues at all levels.
- Ability to work independently and as part of a team.

**5. Other**:

- Strong attention to detail and accuracy.
- Good organizational and time management skills.
- Ability to work under pressure and meet tight deadlines.
- Proactive and solution-oriented approach.
- Unquestionable integrity and ethical conduct.
- Leadership potential.

**Benefits**
1. Company Trip/Annual Dinner

2. Bonuses twice a year (Depend on performance)

3. Off-Peak Dinner

4. Study Leave provided

5. Birthday Celebrations

6. Staff Refreshment provided

**Working Location**:Metro Prima Kepong, KL

Pay: RM5,000.00 - RM7,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

Application Question(s):

- Notice Month Period for current employer?
- Salary Expectation
- Current Salary
- How long you will come to Metro Prima Kepong office from your current location? (In minutes)

License/Certification:

- MAICSA (required)

**Location**:

- Kepong (required)

Work Location: In person