HR & Admin Executive

The HR & Admin Executive plays a key role in managing human resource functions and supporting day-to-day administrative operations within the organization. This position is vital in ensuring smooth HR processes, administrative efficiency, and compliance with company policies and procedures within the cleaning industry.

**Key Responsibilities**:

- Manage the end-to-end recruitment process (job postings, interviewing, and onboarding) for field staff, cleaning supervisors, and administrative personnel.
- Assist with the hiring and onboarding process, including conducting orientation sessions**.**:

- Maintain accurate and up-to-date employee records, including personal information, employment status, and compliance documentation.
- Ensure employee files are properly organized and updated regularly.
- Coordinate with finance to ensure timely and accurate payroll processing.
- Assist employees with benefit-related queries and ensure timely enrollment in benefits programs.
- Coordinate training programs for new hires and existing staff, focusing on cleaning procedures, safety standards, and company policies.
- Support the development of employee skills through regular training workshops or online courses.
- Foster a positive working environment through open communication and conflict resolution.
- Address employee concerns and grievances in a timely manner.
- Organize staff welfare activities and engagement initiatives.
- Oversee daily office operations, including managing office supplies, cleaning equipment inventory, and maintaining office cleanliness and organization.
- Manage the scheduling and coordination of meetings, travel, and appointments for senior management.
- Ensure compliance with labor laws, health and safety regulations, and other legal requirements within the cleaning industry.
- Maintain accurate administrative records and assist in audits.
- Assist in coordinating with external vendors for supplies and services needed for office or operations (e.g., cleaning supplies, safety equipment).
- Oversee and coordinate the maintenance of office premises, ensuring a safe and productive work environment for all employees.
- Manage facility-related requests such as repairs, utilities, and cleanliness.

Other Responsibilities:

- Prepare and maintain HR reports as requested by management.
- Assist in the development and implementation of HR policies and procedures.
- Perform other administrative tasks as needed to support the company’s operations.

**Qualifications**:

- Bachelor's degree in Human Resources, Business Administration, or related field.
- 2-3 years of experience in HR and administration, preferably in the cleaning, facilities management, or service industry.
- Strong knowledge of labor laws, HR best practices, and office administration procedures.
- Excellent organizational, communication, and interpersonal skills.
- Ability to multitask and handle multiple priorities efficiently.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Knowledge of HR software and payroll systems of Infotech is an advantage.
- High level of discretion and professionalism in handling confidential information.

**Key Skills**:

- Recruitment & Onboarding
- Employee Relations & Conflict Resolution
- Administrative Management
- Payroll & Benefits Processing
- Training & Development
- Time Management & Organization
- Compliance & Legal Knowledge

**Working Conditions**:

- Full-time, on-site position.
- Occasional overtime may be required.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM4,000.00 per month

**Benefits**:

- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday
- On call

Supplemental Pay:

- Overtime pay
- Performance bonus

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Human Resources: 2 years (preferred)
- Human Resources Management: 1 year (preferred)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Expected Start Date: 02/12/2025