Project Document Controller
2 days ago
At Alfa Laval, we always go that extra mile to overcome the toughest challenges. Our driving force is to accelerate success for our customers, people and planet. You can only achieve that by having dedicated people with a curious mind. Curiosity is the spark behind great ideas. And great ideas drive progress.
As a member of our team, you thrive in a truly diverse and inclusive workplace based on care and empowerment. You are here to make a difference. Constantly building bridges to the future with sustainable solutions that have an impact on our planet’s most urgent problems. Making the world a better place. Every day.
Who you are?
You are a self-motivated team player with the ability to easily network in an international and cross-cultural environment, working in line with Alfa Laval drivers; Action, Interaction, and Satisfaction. You are driven and see solutions rather than problems, effectively prioritizing and executing tasks. A focus on continuous improvement is in your DNA. You build trust, by clear communication with no prestige.
If the above sounds like you, this position might be just what you’re looking for
About The Job
Responsible to handle the intake, management, distribution, storage and disposal of project/program documents and to support project team in all areas of project activities in accordance to Alfa Laval’s project methodology.
Key tasks:
- Works directly with the project manager to ensure document control is well maintained throughout the project execution period.
- Works with customers, consultants, vendors, contractors, owners, and internal stakeholders to issue and transmit requested documents.
- Ensures project documents are stored correctly in the document management system.
- Develops, maintenance and improves procedures for document processing activities.
- Develops and maintains project distribution matrix.
- Ensures document tracking is updated and communicated, that due dates are established (forecast/actual), and responsible individuals are identified and aware of document status.
- Validates document integrity prior to distribution.
- Proactively identifies and works collaboratively to resolve document discrepancies.
- Works in parallel with engineering and procurement to ensure project schedule is maintained while following document control processes.
- Compilation of Project User Manual & converts hard copy files to electronic format as needed.
- Comfortable developing and improving procedures and training others in document management practices
- Additional duties and tasks assigned by the Project Management Manager
What you know?
- Minimum diploma holder or equivalent. Bachelor’s degree in project management, construction management, business administration, engineering or related field will be a plus.
- Minimum 2 years’ experience in Document Control/Administration in project and/or construction management of industrial systems and plants, or related field.
- Good articulation, persuasive and self-confident, with excellent oral and written communication skills
- Proficient in MS Office Suite products (Word, Excel, PowerPoint)
What is in it for you?
- You get access to an international, open and friendly environment where we help each other to develop and create values for our customers, people and planet
- You work in a company who values personal development and leadership
- Your work will have a true impact on Alfa Laval’s future success
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