Office Administrative Executive

6 days ago

Bayan Lepas, Malaysia Sophic Automation Sdn Bhd Full time

**DETAILED JOB DESCRIPTION**
- Organize and drive the logistics of site related meetings. This includes room reservation, recording meeting minutes, invitation, and related logistics.
- Manage the agenda and logistics of Visitor/Guest at Site.
- Team communication channel and news page on Connect page.
- Responsible for site related administrative tasks includes but not limited to stationery management, meeting attendance log, site gifts, meals arrangement, expenses claims and event management.
- Assist Site Lead on coordination, support, and administration of the Site including preparation of presentation / analytical material using relevant software such as Microsoft PowerPoint, Microsoft Word, MS. Excel.
- Ensure Site administration tasks are well maintained by working closely with other support functions i.e. Facilities / Human Resources (HR) / Environmental, Health & Safety (EHS) / Security etc.
- Manage and administer shopping cart, good receipt process, record retention, filing and related activities for the site.
- Extra work hours / work out of standard office hours are to be expected especially when the Site receives guest / visitor or organize ad-hoc events. Replacement / flexibility hour will be granted accordingly.
- Assist leads/managers in organizing/sourcing training, HRDF claims
- Responsible for incoming duty/tax custom clearance
- Manage procurement (inclusive SMS order, SB, PO, DO/Invoice) and logistics/shipment
- Oversee HVI cycle count and inventory (check in out) system, weekly, monthly report

**DETAILED JOB REQUIREMENTS**
- Bachelor’s degree in Business Administrative, Supply Chain Management, or a related field
- Preferably 3-5 years of related working experience in purchasing / buyer in the Manufacturing environment.
- Good problem-solving skills through data analytics and possess ability to exercise judgement call when needed.
- Ability to multitask, detail oriented and set priorities with sound/logic reasoning.
- Self-starter, out-going, positive attitude with strong passion for success.
- Intermediate skill level on using MS Power Point, Outlook and Excel.
- Team player with good time management and global/diversity mindset.
- Great listener and communicator, both verbal and writing in
- Must be fluent in English & Malay. Knows Mandarin is an advantage

**Job Type**: Contract
Contract length: 12 months

Pay: RM1,800.00 - RM2,800.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Overtime pay
- Performance bonus

Ability to commute/relocate:

- Bayan Lepas: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Language**:

- Malay (preferred)
- Mandarin (preferred)
- English (preferred)

**Location**:

- Bayan Lepas (preferred)

Work Location: In person

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