Administrative Assistant
1 week ago
**職責:**
- 向相關管理機構準備所有文件,以便批准比賽。
- 組織和安排約會。
- 規劃會議並記錄詳細會議記錄。
- 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
- 協助準備定期報告。
- 開發和維護歸檔系統。
- 更新和維護辦公室政策和程序。
- 訂購辦公用品並研究新交易和供應商。
- 維護聯絡人清單。
- 確保所有指定的賽事秘書處都已被招募、培訓並在賽前進行情況介紹。
- 確保所有相關文件準備就緒並提交給相關各方,以便批准的比賽能夠按計劃進行。
- 註冊並檢查以確保所有客戶在接受參賽之前提交適當的文件。
- 處理受制裁賽事期間所有參賽者的詢問和要求。
- 提交並核對費用報告。
- 為訪客提供一般支援。
- 充當內部和外部客戶的聯絡點。
- 與行政和高級行政助理聯絡,處理高級經理的請求和詢問。
**要求:**
- 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
- 了解辦公室管理系統和程序。
- 印表機和傳真機等辦公設備的使用知識。
- MS Office 中的 Excel(特別是 MS Excel 和 MS PowerPoint)。
- 良好的時間管理技能和決定工作優先順序的能力。
- 注重細節和解決問題的能力。
- 較強的書面和口頭溝通能力。
- 至少擁有工商管理或相關領域的文憑;行政助理或秘書的額外資格將是一個優勢。
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