Personal Assistants to Director/md

2 weeks ago


Shah Alam, Malaysia AG Staffing Malaysia Full time

**Duties and Responsibilities**

To provide comprehensive administrative, secretarial, and organizational support to the Managing Director (MD) to ensure the efficient operation of executive functions and effective time management.

1.⁠ ⁠Administrative Support
- Manage and maintain the MD’s calendar, schedule meetings, and appointments.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential documents ensuring they remain secure.

2.⁠ ⁠Communication & Coordination
- Liaise with internal departments, external stakeholders, and clients on behalf of the MD.
- Follow up on action items and ensure timely completion by responsible parties.

3.⁠ ⁠Meeting & Travel Arrangements
- Organize meetings, prepare agendas, and take meeting minutes.
- Arrange domestic and international travel, accommodation, and logistics.
- Ensure MD is fully briefed and prepared for meetings, presentations, and events.

4.⁠ ⁠Project Assistance
- Assist with tracking project timelines, deadlines, and deliverable.
- Support MD in business proposals, reports, and company initiatives.
- Conduct basic research and compile data as required.

5.⁠ Office & Personal Tasks
- Maintain an organized filing system (physical and digital).
- Manage personal errands or requests from the MD when required.
- Ensure the smooth running of the MD’s office and related activities.

**Requirements**:

- Diploma or Degree in Business Administration, Secretarial Studies, or related field.
- Personal Assistant experience is essential.
- High level of professionalism, integrity, and discretion.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong time management, multi-tasking, and problem-solving abilities.
- Presentable, proactive, resourceful, detail-oriented, and able to work independently.

Pay: RM4,000.00 - RM6,000.00 per day



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