Project & Event Coordinator (Training and Events)
6 days ago
This role supports the execution of all **training programs, teambuilding activities, and client employee engagement events** by coordinating logistics, managing stakeholders, and ensuring operational excellence. You’ll work closely with clients, trainers, and vendors to bring every event to life with professionalism and precision.
**Key Responsibilities**
**1. Program & Event Coordination**
- Coordinate logistics for in-house training, public workshops, teambuilding activities, and **employee engagement events**.
- Develop and manage event timelines, checklists, and preparation plans.
- Ensure timely preparation and delivery of materials, tools, gifts, and resources.
- Provide on-site and virtual support during events, including setup and troubleshooting.
**2. Client & Stakeholder Engagement**
- Liaise with clients to understand training and engagement needs.
- Communicate clearly with trainers, facilitators, and internal teams regarding requirements and expectations.
- Provide a seamless and professional experience for participants and clients.
**3. Vendor & Venue Management**
- Research, propose, and coordinate suitable venues for events and programs.
- Manage logistics with external vendors (catering, AV, merchandise, transport, accommodations, etc.).
- Oversee cost negotiations, bookings, and on-ground support for all event-related logistics.
**4. Documentation & Administrative Support**
- Prepare and compile materials, certificates, attendance lists, engagement gifts, and feedback forms.
- Document and report on event outcomes including feedback and recommendations.
- Process related invoices, claims, and documentation in a timely manner.
**Requirements**:
- Diploma or Degree in Event Management, Business, Communications, HR, or related fields.
- 1-3 years of coordination experience in training, events, or engagement programs is an advantage.
- Fluent in English and Bahasa Malaysia. Mandarin is a plus.
- Tech-savvy.
- Strong organizational and communication skills.
- Able to travel and support on-site/remote events including weekends when required.
**Job Types**: Full-time, Permanent
Pay: RM2,500.00 - RM3,500.00 per month
**Benefits**:
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
Work Location: In person
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