Personal Assistant to Managing Director

Position**:Personal Assistant to Managing Director**

Employment Status: Permanent (On Site)

Salary Range: RM5,000.00- RM6,500.00 (Depending on experience)

Reporting to**:Managing Director**

Company Description:
**Golden Destinations by ICE HOLIDAYS Sdn. Bhd**. is a leading B2B travel wholesaler in Malaysia, with a unique business model offering ready-made products and packages to partners, backed by established and matured branding. Their marketing concept is to develop marketable travel packages based on market demand and trends, offered through their dynamic B2B booking engine. With the support of over 400 partners in the ASEAN region, ICE Holidays aims to be the leading travel wholesaler in Asia.

Key Responsibilities:
Administrative Support:

- Manage the Managing Director’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare meeting agendas, take accurate meeting minutes, and track follow-up actions.

Communication Management:

- Act as the primary liaison between the Managing Director and internal/external stakeholders.
- Draft, review, and edit documents, reports, and presentations as required.
- Facilitate communication of company directives and initiatives on behalf of the Managing Director.
- Travel and Itinerary Management:

- Ensure comprehensive and efficient travel plans that align with the Managing Director’s preferences and objectives.
- Project and Task Coordination:

- Assist in planning, coordinating, and executing strategic projects as directed.
- Conduct research and prepare data or reports to support informed decision-making.
- Monitor project timelines and ensure all deliverables are met.
- Office Operations Support:

- Coordinate with department heads and team members to streamline workflows and communications.
- Manage confidential records and ensure accurate documentation practices.
- Event Coordination:

- Assist in the planning and execution of corporate events, CSR, meetings, and conferences.
- Oversee venue bookings, invitations, and catering arrangements.

Key Qualifications:

- Education: Diploma or Bachelor’s degree in Business Administration, Management, or any other related field.
- Experience: At least 3 years of experience in a similar role, preferably within the travel and tourism sector.
- Skills and Competencies:

- Superior organizational and time-management skills.
- Strong English & Malay in both verbal and written communication abilities. Possess understand of Mandarin/Chinese will be an added advantage
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant business tools.
- High level of discretion and confidentiality.
- Detail-oriented with excellent problem-solving skills.
- Proactive, resourceful, and results-driven mindset.
- Ability to adapt to dynamic situations and handle multiple priorities effectively.
- Exceptional interpersonal skills to build and maintain positive working relationships.

**Benefits**:

- Annual Company trip (For Confirmed Employees)
- Group PA insurance (For Confirmed Employees)
- Yearly Bonus depending on Company performance and reflect to Individual performance
- Twice performance appraisal review annually to identify room for improvement process
- Outpatient medical coverage from registered clinics
- Employee price for travel packages (For Confirmed Employees)
- Company uniform provided
- Travelling claims by receipt
- Monthly training arrangements from Company
- At least once a year Team Building arrangements
- Monthly / Weekly Company sports & recreations for everyone

Pay: RM5,000.00 - RM6,000.00 per month

Schedule:

- Monday to Friday

**Education**:

- Diploma/Advanced Diploma (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)