Experienced Administration Officer

1 week ago

Bayan Lepas, Malaysia Toll Group Full time

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —

o liaise with finance department on making payments, processing incoming invoices and verify receipts as required.

To maintain a list of furniture, fittings and assets.

To manage office supplies (beverages refills, consumable and stationery) stock and place order when necessary.

To maintain and update employee dental and optical claims.

To manage and administrate meeting and training rooms booking, perform booking of meeting room as required.

To organize and manage the filing system for vendor’s contract and agreements.

To make accommodation and transportation arrangement for company visiting executive and visitor.

To perform monthly stock count for office supplies and company assets.

To hire maintenance vendors to repair or replace damaged office equipment and facilities.

To courier documents and to recipient as requested.

PRE-REQUISITES:
To succeed in this role, it is expected that you will have:
Knowledge/Experience/Technical Skills required

Excellent interpersonal skills and communication skills (English written and verbal)

Solid computer literacy skills, including Outlook, Word, Excel, and PowerPoint

Ability to speak up and connect with admin peers for best practice sharing and collaboration

Excellent time management skills and ability to multi-task and prioritise work

Strong organisational and planning skills

Qualifications - Education and/or professional

Bachelor's Degree, Diploma preferably in business administration, business management, marketing or equivalent

Good written and verbal communication skills

Strong organization skills with a problem-solving attitude

Good time management and self-discipline

Minimum 1 year experience in administrative works is given advantage

Fresh graduates are encouraged to apply

ESSENTIAL PERSONAL ATTRIBUTES

Integrity and honestly, with a very high degree of personal and professional ethics

Discretion / confidentiality

Ability to build strong, functional relationships with direct reports, peers and senior management

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.

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