Assistant Corporate Lead

**Basic Salary**: RM3000 - RM3800
- **Working Mode**: Hybrid

Proactively and accountable contribute to existing and new client’s revenue and gross profit growth

**Sourcing**
- Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
- Perform buying duties when necessary.
- Contact suppliers in order to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems.
- Review requisition orders in order to verify accuracy, terminology, and specifications. check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
- Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Following and enforcing the company’s procurement policies and procedures.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc
- Executing the necessary processes, including sourcing and tender management, to improve upon the various frameworks for all categories.
- Ensure compliance with organization policies, in line with efforts to streamline the procurement processes across various environments. This includes e-procurement and master data vendor lists.
- Every RFQ response must have minimum of 3 quotations within 3 working days and must benchmark the price against other online platforms such as Lazada, Shopee, and any other online vendors.

**Tickets (Sourcing / Negotiate)**

1. Ensure each ticket is being resolved within 48 hours by sharing links with the requester.

3. Corporate Executive shall contact requester if there is insufficient information for any request.

4. Ensure all problem cases are being reported to the Corporate Lead and the Management PIC depends on the request
- a. Date of the order problem arising
- b. Exact problem
- c. Whether it has been resolved or not

**Offline Sourcing Request**

1. Ensure each request received is recorded in Offline/Ad Hoc Sourcing tracker.

3. Corporate Executive shall contact requester if there is insufficient information for any request received.

4. Ensure all problem cases are being reported to the Corporate Lead and the Management PIC depends on the request
- a. Date of the order problem arising
- b. Exact problem
- c. Whether it has been resolved or not

**TNB BQ**
- Any BQ from HQ should be updated in TNB Request & Broken Link sheets complete.
- Corporate Executive shall provide links for each item in the list and share information with the requester once it is done.
- BQ from TNB Branch is considered as an offline request and should be updated in the Offline/Ad Hoc Sourcing Request sheet.

**Offline Order**
- Any offline order has to be updated in SME sheets.
- PO and DO need to be sent to the vendor within 2 days from the date the order came in.
- Fulfillment shall be informed on the delivery status to avoid any late GR.
- All sourcing requests must be processed according to the Sourcing SOP.

**Fulfillments**
- The Corporate Executive is responsible to support any replacement orders when necessary.

**Communication Loop**

**Reporting**
- Weekly reporting has to be done twice a week which is on Monday and Thursday at 3pm by Whatsapp and Excel.
- Ensure to prepare any other reports requested by the which could be bi-weekly, monthly or ad-hoc reports.

**Ad-hoc Tasks**

Upon discretion of the Lead and upon consideration of the workload of the Corporate Executive, the may require the Corporate Executive to complete any sourcing or procurement related tasks, for example, but not limited to:

- Answering of chats or phone calls of clients or vendors and assisting them in solving their inquiries
- Vendor Calls
- Dispute resolutions
- Assist in planning and coordinating meetings, discussions and presentations between departments or vendor or client when necessary
- Vendor trainings/webinar

Company culture and communication process

Key rules of the company in terms of communication & culture are
- No issues are to be brought forth without suggestions on the solving of the problems leading to the issues
- Any arising issues are to be addressed openly with the direct supervisor. If that has been done but the issue persists, the issue is to be brought up to HR or any member of the management.
- All communication is to be conducted in a respectful manner d. Internal meetings must be attended on-time unless proper reason is provided prior and approved by the supervisor.

**Requirements**:

- Priority on someone that has experience in oil and gas management & procurement related (min 1-4 years of experience).
- Proactive, highly committed, detail oriented, fast learner, good in communications, possessed problem-