Office Manager
2 weeks ago
Are you seeking an opportunity to join a talented, multicultural team in a collaborative, values-driven workplace? We are excited to hire an Office Manager who brings positive energy and a helpful, flexible attitude to our team. If you are interested, we would like to hear from you
**Job Overview**
- Oversees the admin team effectively
- Promotes the growth and development of the company and our team members
- Maintains a culture of positivity and respect, upholding our core values in a diverse workplace
**Essential Traits**
- Motivation and excellent work ethic
- Positive attitude
- Ability to multi-task and delegate effectively
- Ability to track and organise multiple processes concurrently
- Effective active listening and communication skills
- High level of attention to detail
- Proficiency in English
**Preferred Traits**
- Advanced technological skills
- Mandarin language proficiency is a plus
**Responsibilities**:
- Manages the admin team, ensuring that Dynamic Language Centre’s core values and standard of excellence are consistently met
- Provides introductory and ongoing training and support for the admin team
- Leads team meetings efficiently and effectively
- Provides expertise and leadership to ensure smooth operational activities
- Develops and manages workplace processes with organization and efficiency
- Recommends and implements improvements to existing processes and systems
- Manages facilities and resource allocation
- Manages vendor relationships, including but not limited to cleaning, catering, security, couriers, parking, and government agencies
- Ensures compliance with local regulatory bodies which relate to health, safety, and security
- Manages the HR operations of recruitment, discipline, grievance, and staff development
- Completes performance appraisals and manages employee relations and professional development plans
- Ensures that teachers and other employees possess valid teaching permits, visas, and work permits, as applicable
- Ensures legal compliance with local legislation in relation to all staff
- Attends regular professional development and other meetings as required
- Breaks down projects into specific tasks, plans and controls the time allocated to each task, and completes the project before the due date
- Develops strategies to grow the company’s numbers and improve our services
- Responds to all staff and customer queries in a professional and timely manner
- Evaluates data and provides feedback to teachers, in order to best meet our customers’ needs
- Provides regular reports to the company’s Director
- Has a hard-working, flexible approach to new opportunities, tasks, and challenges
- Performs any other duties or projects in support of the company’s operations
- Dresses modestly and professionally
- Maintains the standard of conduct reflective of Dynamic Language Centre
- Works 5 days per week, including Saturdays and Sundays
**Job Types**: Full-time, Permanent
Pay: RM4,600.00 - RM6,400.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Ability to commute/relocate:
- Bayan Lepas: Reliably commute or planning to relocate before starting work (preferred)
Application Question(s):
- How would you rate your English proficiency?
**Experience**:
- Management: 2 years (preferred)
- Administrative: 3 years (preferred)
**Language**:
- English (required)
- Mandarin (preferred)
Work Location: In person
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