HR & Admin Assistant

3 days ago

Port Klang, Malaysia Gamalux Sdn Bhd Full time

**Key Responsibilities**:

- To handle all incoming calls, take accurate message and transfer to relevant personnel or department effectively
- Meet and greet visitors at reception and inform the relevant internal parties of visitor arrivals.
- To informed supplier on cheque collections and recording of cheque collections
- Ensure that the reception area is kept in a presentable condition and those newspaper, magazines and brochures are available to visitors is adequate and properly arranged.
- Monitoring booking rooms for meeting & training and welcome board.
- To handle key phone system (example to set voice mail, change of extension name and etc.)
- Organize and distribute security passes to customer, suppliers and visitors.
- Organize and maintain updates of daily dispatch record and to generates relevant document.
- Liaise with courier service on outgoing and incoming mails, packages and process courier invoices.
- To distribute and open all incoming mails unless is mark Private and Confidential for the specified person.
- To assist on foreign workers matters
- To support onboarding and offboarding processes
- To assist on HR matters including staff attendance, overtime calculations, staff welfare and etc.
- To assist on recruitment interview arrangements and other in-house training arrangements
- To manage on company fuel card, office maintenance, corporate telco lines, security services, etc.
- To set up thumbprint and access door for newcomers
- To ensure cleanliness at reception area including all meeting rooms
- To handle confidential information with discretion
- To perform other tasks as assigned from time to time

**Requirements**:

- Prefer Male
- Diploma or higher in Human Resources or Business Administration
- 1 year of experience in HR or Administrative roles preferred
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Able to multitask and well organized
- Attention to details and pro-active
- Team oriented mindset
- Ability to maintain confidentiality
- Pleasant communication and interpersonal skills
- Fresh graduates are encouraged to apply

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: RM1,800.00 - RM2,500.00 per month

**Benefits**:

- Free parking
- Opportunities for promotion

Application Question(s):

- What is your expected salary ?
- Are you willing to travel example bring workers to clinic

**Education**:

- Diploma/Advanced Diploma (preferred)

Work Location: In person

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