Admin Assistant
3 hours ago
Job Description: Administrative Assistant
**Position**: Administrative Assistant
**Location**: Desa Cemerlang, Ulu Tiram
Key Responsibilities:
**Data Entry for Sales Orders**:
- Accurately input sales orders into the AutoCount system in a timely manner.
- Ensure all data entered aligns with the received documents.
**Processing Delivery Orders (DO)**:
- Prepare and process delivery orders using AutoCount based on received sales orders.
- Coordinate with the shipping department to ensure timely delivery of goods.
**Sales Invoice Preparation**:
- Generate sales invoices using AutoCount, ensuring all details are correct and match the sales orders and delivery orders.
**Communication with Agents for Invoice Declaration**:
- Liaise with agents for invoice declaration and ensure compliance with relevant regulations.
- Use AutoCount to prepare necessary documents and information for the declaration process.
**Managing Shipments to Singapore**:
- Organize and monitor shipments to Singapore, coordinating with shipping and agent parties using AutoCount.
- Ensure all required international shipping documents are prepared and compliant with regulations.
**Qualifications**:
- Minimum educational qualification of SPM or equivalent; a diploma in office administration or a related field is an advantage.
- Prior experience as an administrative assistant or in a similar role is preferred.
- Strong communication skills, both verbal and written.
- High level of organizational skills and attention to detail.
- Ability to work independently as well as in a team.
**Proficiency in AutoCount System**:
- Experience and proficiency in using AutoCount for processing sales orders, invoices, and delivery orders.
- Ability to generate financial and operational reports using AutoCount.
- In-depth understanding of inventory management and financial transactions using AutoCount.
- Knowledge of international shipping procedures and export documentation is an added advantage.
**Skills**:
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong multitasking and time management abilities.
- Adaptability and problem-solving skills.
**Job Types**: Full-time, Permanent
Pay: RM1,700.00 - RM2,000.00 per month
**Benefits**:
- Free parking
Schedule:
- Day shift
- Early shift
Supplemental Pay:
- Overtime pay
- Yearly bonus
**Education**:
- STM/STPM (preferred)
**Experience**:
- Administration: 1 year (preferred)
Application Deadline: 09/07/2024
Expected Start Date: 11/24/2024
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