HR & Finance Admin

7 days ago

Kuala Lumpur, Malaysia Pali Pali Trading Sdn Bhd Full time

**Position Overview**

The **HR & Finance Administrator** plays a key role in supporting both human resource functions and finance/administration processes. This role ensures smooth daily operations, proper documentation, compliance with company policies, and timely financial reporting. It is ideal for someone who is organised, detail-oriented, and comfortable working in a dynamic logistics environment.

**Key ResponsibilitiesHuman Resources (HR)**
- Manage end-to-end recruitment: job postings, screening, interviewing coordination, and onboarding.
- Maintain employee records, HR databases, and personnel files.
- Prepare employment contracts, letters, and HR-related documentation.
- Process monthly payroll and allowances (including riders/drivers if applicable).
- Track attendance, leave, overtime, and performance records.
- Support employee engagement activities and internal communications.
- Handle HR enquiries professionally and maintain confidentiality.
- Ensure compliance with local labor laws, company policies, and safety requirements.

**Finance & Administration**
- Assist with accounts payable/receivable, invoicing, and payment tracking.
- Prepare and process staff claims, vendor payments, and reimbursements.
- Support monthly closing, financial summaries, and basic bookkeeping tasks.
- Maintain petty cash and manage daily administrative expenses.
- Assist in budget monitoring and cost-control initiatives.
- Liaise with auditors, accountants, and relevant external partners.
- Manage office supplies, equipment, and general administrative needs.
- Support management with reports, documentation, and data entry when required.

**Requirements**:

- Diploma/Degree in Human Resources, Accounting, Business Administration, or related field.
- 1-3 years of experience in HR, finance, or admin roles.
- Basic understanding of HR processes, payroll, and accounting principles.
- Proficiency in MS Office (Excel, Word, PowerPoint); familiarity with HR/finance systems is a plus.
- Strong organisational skills and attention to detail.
- Ability to work independently and in a fast-paced team environment.
- Good communication skills in English and Bahasa Malaysia.
- High integrity, discretion, and professionalism.

**Continuous Improvement**:

- Liaise with superiors to suggest improvements in the purchasing process, system, or workflow to enhance efficiency and effectiveness.

**What We Offer**
- Competitive salary and benefits.
- Quarterly retention bonus.
- Annual performance bonus.
- Opportunities for career growth within a rapidly expanding company.
- Supportive team environment.
- Exposure to both HR and finance operations for skill development.

Pay: Up to RM3,000.00 per month

**Benefits**:

- Free parking
- Professional development

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- HR: 1 year (required)
- Finance: 1 year (required)
- working: 1 year (required)

**Language**:

- English (required)
- Bahasa Malaysia (required)
- Mandarin (preferred)

Work Location: In person

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