Personal Assistant

9 hours ago

Petaling Jaya, Malaysia Hasilwan M Sdn Bhd Full time

**About the Role**

We are seeking a highly capable, discreet, and proactive Personal Assistant to provide comprehensive support across the Managing Director’s personal, household, and family-related matters.

A genuine enjoyment of working on family and children matters and the ability to balance professionalism with warmth are essential.

**Key Responsibilities**

**1. Personal & Family Support**
- Independently manage personal and children’s schedules, including school activities, appointments, enrichment classes, and family commitments
- Coordinate closely with schools, tutors, caregivers, household staff, and service providers (as and when needed)
- Handle personal errands, bookings, reservations, and travel-related arrangements efficiently
- Anticipate needs, proactively follow up on tasks, and resolve issues without constant direction
- Ability to conduct deep research on any topic and is resourceful
- Maintain discretion and professionalism in all family-related matters

**2. Events & Private Functions**
- Plan, coordinate, and execute family events, celebrations, and private functions
- Source, engage, and negotiate with vendors (venues, caterers, decorators, entertainers, etc.)
- Manage budgets, timelines, and logistics, including on-site coordination
- Ensure events are delivered to a high standard consistent with a private family setting

**3. Administrative & Organisational Excellence**
- Maintain accurate personal, household, and family records and documentation
- Track personal expenses and support basic reporting as required
- Manage correspondence, reminders, and follow-ups independently
- Ensure all tasks are completed efficiently, accurately, and on time

**Working Style & Availability**
- Ability to work independently with mínimal supervision
- Flexibility to work evenings and weekends as required by family and event needs
- On-call availability for urgent matters, with reasonable notice where possible
- Comfortable adapting to changing priorities and last minute, ad hoc requests in a private family environment

**Requirements**:

- Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior executives or private individuals
- Strong organisational, time-management, and problem-solving skills
- Demonstrated experience in event or private function planning
- Resourceful, composed, and solution-oriented
- Confident communicator with the ability to engage vendors and stakeholders professionally
- High level of discretion, integrity, and confidentiality
- Genuine affinity for working with children and family dynamics

**Preferred Attributes**
- Experience supporting high-net-worth individuals or family offices
- Polished, calm, and professional demeanour
- Strong sense of ownership and accountability
- Ability to anticipate needs and deliver without prompting
- Comfortable being a trusted, long-term support partner

**Job Type**: Permanent

Application Question(s):

- What is your current notice period?

Work Location: In person

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