Secretary to Managing Director
1 week ago
**Job Purpose**
- To provide high-level administrative, operational, and executive support to the Managing Director (MD), ensuring smooth daily operations while supporting the MD’s transition toward strategic initiatives and business planning.
**Duties and Responsibilities**
- Manage and maintain the MD’s calendar, appointments, meetings, and travel arrangements.
- Prepare confidential correspondence, reports, and presentation materials.
- Coordinate and attend meetings with or on behalf of the MD, documenting minutes and tracking follow-ups.
- Liaise with internal and external stakeholders, partners, clients, and senior executives on behalf of the MD.
- Organize and maintain a filing system (digital/physical) for critical documents.
- Assist in expense claims, reimbursements, and invoice processing related to the MD’s office.
- Coordinate logistics for local and overseas engagements, including bookings, visas, and itineraries
- Support the MD with research, data analysis, and preparation of business reports for strategic meetings and presentations.
- Track and follow through key strategic initiatives, ensuring action items are addressed by relevant stakeholders.
- Support MD’s involvement in board meetings, corporate strategy sessions, and group-level engagements.
- Act as a liaison between the MD and leadership teams, ensuring alignment on priority projects and business goals.
- Provide support on special projects, including confidential business matters, and organizational development initiatives.
**Qualifications**
- Possess a recognized degree or equivalent professional qualifications in any field.
- Possess excellent interpersonal & communication skills.
- Strong coordination, initiative and able to work under minimum supervision.
- Matured, possess a pleasant personality, self-motivated, and able to multitask and work independently.
- Excellent command of both written & spoken English & Mandarin
**Job Type**: Permanent
Pay: RM4,000.00 - RM5,500.00 per month
**Benefits**:
- Free parking
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Day shift
- Monday to Friday
**Language**:
- Mandarin (required)
- English (required)
Work Location: In person
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