HR Assistant
3 days ago
**HR Assistant - Full Job Responsibilities (F&B Industry)**
**1. Recruitment & Staffing**
- Arrange walk-in interviews and recruitment drives.
- Handle offer letters, employment contracts, and onboarding documents.
- Coordinate new hire orientation, uniform distribution, and work schedule setup.
**2. Employee Records & HRIS Management**
- Maintain up-to-date employee records.
- Update HRIS and filing system for staff movement, resignation, contract renewal, etc.
- Ensure compliance with JTK and labour department record-keeping requirements.
**3. Payroll & Compensation Support**
- Compile and verify attendance records, and OT hours from outlets.
- Assist in preparing payroll input and ensuring accuracy of statutory contributions (EPF, SOCSO, EIS, PCB).
- Handle staff salary issues, payslip distribution, and minor payroll inquiries.
**4. Attendance, Shift & Leave Management**
- Monitor attendance from outlets via punch card/time software.
- Track MCs, emergency leave, annual leave, and no-show cases.
- Flag high absenteeism or late coming to Outlet Managers/HR Manager.
**5. Employee Relations & Welfare**
- Act as first point of contact for HR-related queries from outlet staff.
- Help resolve minor staff disputes or escalate serious matters to HR Manager.
- Assist in organizing employee engagement programs (e.g., team dinners, staff birthday celebrations).
**6. Training & Development (Including HRD Corp/HRDF)**
- Assist in external training arrangements.
- Maintain training records, attendance, and feedback forms.
**7. Compliance & HR Policies**
- Ensure compliance with Malaysian Labour Law.
- Assist in updating and enforcing HR policies across outlets.
- Help prepare for audits (internal, JTK).
**8. Performance & Disciplinary Support**
- Assist in the appraisal process and documentation.
- Monitor probation confirmations, warning letters, and disciplinary tracking.
- Coordinate exit interviews and clearance procedures.
**9. HR Reports & Administrative Support**
- Generate basic HR reports: headcount, turnover rate, absenteeism, etc.
- Support HR projects like digitalisation or SOP updates.
- Manage HR filing, correspondence, and office supplies.
**JOB REQUIREMENTS**:
- Minimum Diploma holder in Human Resources, Business Administration, or a related field
- Proficient in both spoken and written English and Bahasa Malaysia
- Basic knowledge of Malaysian employment laws and HR regulations
- Empathetic, with the ability to understand and respond to employee needs and concerns professionally
- Proactive, self-motivated, and able to work independently
- Positive working attitude and strong sense of responsibility
- Willing to learn, adaptable, and able to perform in a fast-paced environment
- Good interpersonal and communication skills
- Team player with a cooperative and supportive mindset
**Job Types**: Full-time, Permanent, Fresh graduate
Pay: RM1,700.00 - RM2,500.00 per month
**Benefits**:
- Flexible schedule
- Free parking
- Maternity leave
- Meal allowance
- Opportunities for promotion
- Parental leave
- Professional development
- Work from home
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
- Yearly bonus
**Education**:
- Diploma/Advanced Diploma (required)
**Language**:
- English (required)
License/Certification:
- Driving License (required)
Work Location: In person
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