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Office Manager

3 weeks ago

Kuala Lumpur, Malaysia Pyrochar Full time

**Job Title: Office Manager / Administration Executive**

**Company: Pyrochar SND BHD / Pyrochar PTY LTD**

**Location: Kuala Lumpur, Malaysia**

**About Us**:
Pyrochar is a leading provider of pyrolysis technology solutions, specialising in biochar and biocarbon production projects. Our operational team works on existing and growing pyrolysis projects, focusing on fabrication, manufacturing, and industrial control systems. We are committed to delivering innovative, high-quality products and services to our clients in the bio-carbon sector.

**Key Responsibilities**:

- Coordinate with all Pyrochar entities around Malaysia and Asia for and on behalf of the Group CEO.
- Maintain a systematic filing system and safekeeping of important documents.
- Undertake special assignments, ad-hoc functions, and related duties as and when required.
- Perform secretarial duties and provide administrative support to the Group CEO and other authorized personnel.
- Assist the Group CEO in managing output, workflow, and office deadlines.
- Draft and dispatch all Group CEO's correspondences to related internal and external parties.
- Manage the Group CEO's schedules and appointments, keeping him informed regularly.
- Assist the Group CEO in handling personal, private, and confidential matters.
- Attend meetings with the Group CEO when required, take notes, and follow up on issues discussed.
- Follow up and coordinate activities of various departments within the company and update the Group CEO regularly.
- Assist in internal events and projects as required and associated with performing assigned duties.
- Plan, coordinate, and secure the Group CEO's official travel arrangements.
- Serve as the focal person/liaison to new business partners and assist with pre-requirement documentation for new business ventures.
- Delegate assignments to the appropriate department or make referrals to the appropriate associates.
- Assist in the preparation and compilation of presentation slides and business proposals.
- Coordinate business development activities (pre & post) in a timely manner.
- Assist in AGM preparation and administration functions.
- Other duties as may be assigned by the Group CEO from time to time.

Qualifications:

- Degree holder or secretarial certification with proven working records of a minimum of 8 years.
- Proven experience as an office manager, administration executive, or in a similar administrative role.
- Exceptional organizational and multitasking abilities.
- Strong digital skills, including proficiency in graphic design software, document formatting, and presentation tools.
- Excellent written and verbal communication skills in English, Bahasa Malaysia, and Mandarin.
- Understanding of company governance and regulatory compliance.
- Ability to work independently and as part of a team.

**Requirements**:

- IT savvy with strong digital capabilities.
- Time management and strategic planning skills.
- Resourcefulness and ability to anticipate needs.
- Detail-oriented and highly organized.
- Fast learner with the ability to adapt to new challenges.

**What We Offer**:

- Competitive salary based on experience and qualifications.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
- Comprehensive benefits package.

Join Pyrochar and be part of a team that is driving innovation in pyrolysis technology and bio-carbon production. We look forward to welcoming a motivated and skilled Office Manager / Administration Executive to our team.

Pay: RM5,345.00 - RM6,365.00 per month